Board of Directors Meeting 4-22-10

The following is a brief synopsis of the Diamondhead POA board meeting held on April 22, 2010.

It is in no way, intended to be represented as the “official minutes” of the Diamondhead POA Board of Directors . These are only the notes of a casual observer who attended the meeting. John Porter

7:00 PM The meeting was called to order with a silent prayer.

7:02 PM The president called for the reading of the minutes of the last meeting. There was some confusion as it appeared that a page was missing. Reading of the minutes was postponed.

7:03 PM The Financial report was distributed and read by the treasurer. Some highlights of the report were: Cash is up from the prior month as the result of current year dues being paid.
Delinquent lots continue to be a problem. (387 Total) Another 139 lots are up for auction at the State level due to delinquent property taxes.
The amount of delinquent dues written off in March was $118,242.

7:12 PM The President again called for the reading of the minutes of the last board meeting. The minutes were distributed and read silently. There was still some confusion as page 3 was still missing. The reading and approval of the minutes was tabled until the next meeting when complete and accurate minutes could be presented to the board.

7:15 PM The General manager reported that an individual had donated a projector to the POA for general use. One specific use was to be for a “Movie night” for the youth of the community.

7:20 PM The subject of lot consolidation was brought up. One property owner requested to consolidate 2 additional lots (to be acquired) adjacent to the 4 lots already owned. Those 2 additional lots were deemed to be too steep to build upon. After some discussion the board rejected the request. (observer’s note: At a recent board meeting a property owner made a similar request involving 8 lots, 4 of which were determined to be “unbuildable”. That request was approved.)

7:30 PM Golf dues for the coming year were discussed. The finance committee has recommended that the dues and fees for the coming year be increased 10%. The Golf committee met several times over the past couple of months to study and evaluate dues and fees, as well as increased golf course usage. (the course is under- utilized and runs at a significant deficit each year) The golf committee recommended a 5% increase. A motion was made to increase Golf dues and fees by 5%, and to peg any future increases to a 5 year rolling average of the Consumer Price Index (CPI) The board approved this motion.

7:40 PM A property owner on the south side wants to buy 2 vacant lots from another property owner who is 2 years in arrears on POA dues. It has been requested that the board waive 1 year arrearage if the buyer pays the current years dues.

7:44 PM One golf cart shed needs to be repaired, and the old Pro-Shop needs to be torn down. A local builder in the community has offered to perform the needed repairs and demolition for $1,500. The board approved the expenditure.

7:47 PM An individual wants to replace the 10 foot gate on the back side of the playground with a smaller one that is lighter and more manageable. The board approved the change of gates.

7:50 PM The POA currently has a construction loan with Bank of the Ozarks, used to complete the New Country Club building project. A motion was made to convert the construction loan to a Long Term Loan. The new loan would have a 30 year pay out. The interest rate will be at “prime plus 1.5 %. The rate will adjust every 3 years. The principal amount of the new loan would be $241,844 plus bank fees.

7:53 PM The Board Secretary requested to speak on the issue of “unauthorized board minutes” being published. She offered a resolution which would prevent anyone from publishing minutes of the POA board without her specific authorization. After some discussion the board approved the resolution. (and that is why this is, in no way, is to be construed as board minutes. These are only notes from a Casual Observer!)

7:57 PM It was announced that the annual homeowners meeting would be held on August 21, 2010 at 7:30 PM

7:58 PM There was another request to consolidate 3 lots into one, since the owner’s home rests on all three lots.

The dog problem on Diamondhead Drive persists. The resident has only a few days to resolve the problem. Board representatives will meet with the lawyer on Monday, April 26 if the problem is not resolved by then.

8:03 The meeting adjourned.

Remember, these are not official Board Minutes! Just notes from a Casual Observer.