Security Round-Table discussion

5:14 pm  ~ The following message is from President Suzzi Combs (as noted on Diamondhead's Website): Weekly Updates

Happy Thanksgiving

To the residents of Diamondhead,

Welcome to the holiday season.  As many joys as we all share, there always seems to be a fly in the eggnog.  This past week Diamondhead experienced some of the meanness to which we have long felt we were immune.

Several of our residents had their cars ransacked and items were stolen.  No vehicles were damaged.  We may have become complacent in our own personal security.  Are you locking your cars, your homes, and closing  your garage doors?  The world in which we live has changed.

We have the vehicle that tail-gated in on video.  We have videos of the suspects using stolen credit cards. Reports have been filed with both counties. Garland County Sheriff’s Department offers praises for the outstanding job done by our Chief Tyner’s remarkable results in such a short time.

The ONLY WAY to stop tailgating  is to man the gate 24/7.  The Board is addressing these issues as quickly as possible. Changes are on the way.

Please continue to enjoy your holidays, loved ones and visitors.  

We’re on it.

Suzzi Combs

President, DPOA
____________________________________________


The Marquee at the Front Gate indicates a meeting was held yesterday, November 26th, regarding a security issue in Diamondhead.  I have sent a request to the Board members requesting information.  Chief Joel Tyner was not a part of this meeting.  President Suzzi Combs called and officiated this information session.  (???)
11-28-13  - This event is not recorded on the Calendar of Events as noted on the official Diamondhead website.

Board meeting ~ 11-22-2013

Board Members Present:

President Suzzi Combs                 Diane Jones

Vice President Joe Claflin             Larry Hibbs

Secretary Faye Taylor                   Mary Pracht

Treasurer John Porter                    Ken Benck 

Board Member absent:

John Cummings

President Suzzi Combs welcomed all to the meeting.  Corrections were requested to the minutes dated October 24^th by Treasurer John Porter.  Corrections noted.  Minutes passed unanimously “as corrected”.

Treasurer’s Report ~ John Porter:  Financial Highlights – no significant changes from last week’s Town Meeting.  Finance Chairman Frank Polkamp stated his approval of Accountant Neal Graves.

Finance Committee made the following recommendations:

·       Noted spending by Department Managers is without restraint.  Purchase orders above $100 should be approved by the ‘acting’ General Manager.

·        Utilities around the Front Gate currently run between $500-600 per month.  Put a limit on this spending.

·        Lights around the tennis courts / pool area stay on past the needed hours.  Motion sensors / timers should be put in place to allow lights to go off  / saving the DPOA money.

·        Collection agencies have been contacted – 7 in total.  The Finance Committee recommends the continued use of Carlton.  Carlton has not received any new information since 2010.  However, they have sent $7600.00+ this year from past collections.  Carlton Agency contact is Charles Gray.

The above motions will be presented to the Town Meeting in December before a vote is taken by the Board.

·        Public Relation’s Committee has requested financial support for needs.  John Porter made this motion.  Moneys would be taken from the Administration Department.  Motion passed unanimously.

Old Business:

John Porter expressed his concern regarding the Board’s decision on the Cemetery Lot issue.  Mr. Porter read a proposal that he wished to be interred into the Board minutes.   John proposed an “Ad hoc committee and / or have a work shop to study the POA directives we all took an oath to uphold; specifically the cemetery lot vote was, in my opinion, incorrect in ruling the majority of those present passed the motion.  The Bylaws themselves do not give the Board power of waving dues or fees unless an H2 status is recommended. Refer to Article 6 of our Bylaws.  3^rd point, the ACC had no justification to make a recommendation on this issue.  Refer to the ACC Charter as passed on June 28^th of 2012.  I am of the opinion that all three of these measurers were incorrectly used to pass a motion recorded as a rule / reg during the October Board meeting.  My right as a board member to make a motion to rescind a previously approved rule / regulation was denied at the Agenda meeting ( 11-14-13)  This is not following correct procedures based on Robert’s Rules of Order.  Also, the opinions of Registered Parliamentarians were disregarded concerning this issue.  The Board vowed to think issues over thoroughly before ruling on it.  This did not occur when passing to wave POA dues on the cemetery lot.  It is my opinion the Board did not consider the best interests of the community when making this decision, nor did the members of the Board follow our Bylaws.  I do not wish to see such a bad precedent established by this board.  I sincerely hope that the Board can reach a consensus and define Robert’s Rules of Order and our Bylaws by an Ad Hoc Committee and / or a study work shop.”

A motion to create an Ad hock committee was made by John Porter, seconded by Ken Benck and unanimously approved.  This committee was established with John Porter as the chairman.  4 volunteers are requested from the community.

Read more »

Winter Rye Grass Update

<<< Rye grass - 10 days after planting
The AGFC and I have completed our planting project this year. If lake lot owners and volunteers helped next year we could grow the success of this cleansing of our lake, adding vital oxygen, nutrients, food, nitrogen, and shelter short term for spawning fish, improving our lake for swimming, fishing, and pleasure. As the lake refills, the rye breaks down over a month or so adding all these benefits to an otherwise mud whole and sandbars. Please consider planting one bag of winter rye($30)NOW or next year as I will ask for volunteers early on next year. The Wildlife committee is deer hunting during this time so count them out. 

Thank you!! Bob

Planting Winter Rye at L. Catherine

I have been working with the AGFC to get free Rye grass seed to plant at drawdown of lake Catherine. I need to know in one week who wants to seed their surrounding lake lot to give fish structure, food, cleaner water, and a greater opportunity for you to catch fish off your boat dock! 

•  NEEDS: people willing to work one hour or less. A SEED SPREADER. A BOAT if you have an area on the lake you want to seed. 

Rye will grow deep roots so think of a cove or sandbar nearby. This will be on a first call, first served basis depending on our order size and how much rye seed we are donated. If we do this right it could be an annual affair like L. Hamilton has established. 

• MY NEEDS: Call, email, or I neighbor me ASAP (1 week) with the estimated amount of seed needed. 2-50lb bags will cover an acre. I need to know by acreage; 1/4, 2, etc. 

Lets make this happen!!
Bob Gieringer 
RTG724@hotmail.com
501-240-4540

Town Meeting ~ November 14, 2013

All Current Board members present

Treasurer John Porter: Presented the Financial Highlights ~

DPOA Financial Highlights
Oct. 31, 2013

page 2

“I want to clarify our money situation. We have more cash available for a couple of reasons: …”

• The Sticker Fees
• Over payment on a tracker lease
• Totaling $39,000.00

Paraphrased:  Over all we are taking in less money this year because delinquencies on lots are up 10%.  We are taking measures to keep costs down, and our cash flow is slowing down this time of year.  All of our Annual Dues have been paid, all of our semi-annual dues have been paid, the only thing we have coming in is the income from the 19^th Hole, the golf course and the few who pay their dues monthly.  That money is about $170,000.00.  Our over head costs is running right at $35,000 per month. 

• $35,000 over the next 5 months = $175,000
• We will need to cut some costs
• Assets are wearing out – we must be pro-active in maintaining our assets.  This is what maintains our property values

Read more »

911 Call made July 2010

From: HOTSPRINGSPARK@aol.com
To: suzzicombs@yahoo.com
Sent: 11/17/2013 8:23:24 A.M. Central Standard Time
Subj: For you Suzzie, from Jerry Chambliss

Suzzie, I am sending you a link of Cindy's 911 recording because at Mediation in Little Rock you told me you have not heard it.

Keep in mind my reason for sending this to you is not to convince you of anything. There is no need for that because, in essence, this case is out of the DPOA board hands and ours, as well.

Where the recording starts:

Ensminger has followed Cindy to our home, run me down with his truck in our driveway. I have gotten off the ground, ran into the house, retrieved my gun, have come back into the garage, pointed the gun at Ensminger and screamed that he leave, over and over. He gets out of his truck and starts shooting. I return fire, run back into the house (5 feet or so) from the garage as Cindy is dialing 911. We are looking out the door at him on the driveway and he dangles what looks like a badge out the window, 911 answers and Ensminger starts shooting again, and again.

I have nothing personal against you, Suzzie, or anyone who lives on this planet.

But whatever happens in court will happen. Cindy and I love Diamondhead and have been here since Valentines day 2001.

Click on the link. Listen to the recording, Suzzie.

Jerry Chambliss

319 Coolwood Terr

http://www.fox16.com/media/lib/9/d/c/c/dcceadf3-8ed2-481f-8653-4d385848a48c/Diamondhead_911_Tape_1.mp3

Agenda Meeting ~ 11-14-13

Board Members Present:

President Suzi Combs              Diane Jones

Vice President Joe Claflin        John Cummings

Secretary Faye Taylor              Ken Benck

Treasurer John Porter               Mary Pracht

                                                  Larry Hibbs

Discussion regarding the motion made and passed at last month’s Board meeting:  Cemetery Lot / Rick Noffsinger / H-2 status ~ John Porter & Ken Benck abstained from the voting process last month, à want to reinstate this issue for the purpose of changing the result by voting ‘No’.  Several comments were made by the Board members.  End result: Status remains the same:  “H-2 status”

The picture to the left is a copy of page #66 in Robert's Rules of Order in Brief, by Henry M. Robert III, Daniel H. Honemann, + Thomas J. Balch.

Second paragraph states:  There may be fewer votes cast than the number of members present, since some may choose not to vote-resulting in "abstentions."  Only a majority of those actually voting is required.
Page 58 states: If a motion has been either adopted or defeated during a meeting, and at least one member who voted on the winning side wants to have the vote reconsidered, such a member may make the motion to Reconsider.  This motion can only be made by a member who voted on the winning side.
This information was verified by DH resident Dale Cline who has served on several Boards, including a DH Board of Directors, as an authority on Robert's Rules of Order.

In the action taken by the Board on October 24th:
     Joe Claflin -Acting President - No vote unless there is a tie.
     John Porter abstained
     Ken Benck abstained
     Diane Jones ........................Yes
     Larry Hibbs ...................No
     Faye Taylor ...................No
     Mary Pracht ........................Yes
     John Cummings ..................Yes
           Total = 2 votes against, 3 votes in favor = The motion passed


It was announced that a truck was purchased for the Maintenance Department.  A proposal was made to add a DPOA sign / Logo to the outside of this truck.  Eddie does not want this sign.  It is a POA truck.  Vote will take place on 11-21-13 / Board meeting.

Rental fees discussion:

• DPOA golf members vs. outside players
• Forfeitures:
• Rain
• Low turn out
• Pricing,
• Deposits made by a certain date,
• Resident groups who pay nothing for the use of the rooms
• Such as quilters, card players, etc. should set up their own tables and clean up after themselves.  Configure the tables the way you would like and put them back when you leave.
• Pool Parties

Committee was formed to set these rental fees.  Mary Pracht / Chairman

PR Committee ~ Mary Pracht:  needs money to advertise, join the Chamber of Commerce (2), net working opportunities, etc.  Mary requested Board action to provide funds ($500. ?) for the PR Committee.  There is currently less than $100.00 left in the advertising budget.  “This committee has fantastic ideas.” 

19^th Hole Carpet Sweeper - request for purchase.

Health Inspection – 19^th Hole received a ‘clean bill of health’.  Suzi Combs:  We are doing great!

GM Resumes / Interviews: Monday, November 18^th, 6:pm à closed session to discuss resumes.

Meeting ended.  Town meeting to start after a break.

Noted submitted by,

Diane Porterfield

Thanksgiving Dinner Invitation~

Come join us

for a free thanksgiving dinner

 at the

 Diamondhead Community Church.

 Thursday November 28

 @ NOON.