Agenda Meeting 9/18/14

Board members present:

President Mary Pracht               Suzie Combs

Vice President Ken Benck         Joe Claflin

Secretary Joann Rhodes             Gordon Moore

Larry Hibbs

GM James Turner

Board members absent:

Treasurer John Porter

Diane Jones

As the first order of business, Vice President Ken Benck led Director Gordon Moore in reciting the Oath of Office for the DHPOA Board.  Welcome Gordon!

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Agenda Meeting 6-12-14

Town Meeting ~ January 23, 2014

Board Members Present:

Vice President Joe Claflin          Larry Hibbs

Secretary Faye Taylor                Ken Benck

Treasurer John Porter                 John Cummings

                                                    Mary Pracht

Board Members Absent:

President Suzie Combs

Diane Jones

Note:  Town Meeting agenda was not available to the membership

Vice President Joe Claflin began the meeting by introducing our new General Manager James Turner.  To view his profile, click here

Mr. Turner expressed his current priorities for Diamondhead:

1. Communication within the Diamondhead membership
2. Integrity

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Agenda Meeting ~ 11-14-13

Board Members Present:

President Suzi Combs              Diane Jones

Vice President Joe Claflin        John Cummings

Secretary Faye Taylor              Ken Benck

Treasurer John Porter               Mary Pracht

                                                  Larry Hibbs

Discussion regarding the motion made and passed at last month’s Board meeting:  Cemetery Lot / Rick Noffsinger / H-2 status ~ John Porter & Ken Benck abstained from the voting process last month, à want to reinstate this issue for the purpose of changing the result by voting ‘No’.  Several comments were made by the Board members.  End result: Status remains the same:  “H-2 status”

The picture to the left is a copy of page #66 in Robert's Rules of Order in Brief, by Henry M. Robert III, Daniel H. Honemann, + Thomas J. Balch.

Second paragraph states:  There may be fewer votes cast than the number of members present, since some may choose not to vote-resulting in "abstentions."  Only a majority of those actually voting is required.
Page 58 states: If a motion has been either adopted or defeated during a meeting, and at least one member who voted on the winning side wants to have the vote reconsidered, such a member may make the motion to Reconsider.  This motion can only be made by a member who voted on the winning side.
This information was verified by DH resident Dale Cline who has served on several Boards, including a DH Board of Directors, as an authority on Robert's Rules of Order.

In the action taken by the Board on October 24th:
     Joe Claflin -Acting President - No vote unless there is a tie.
     John Porter abstained
     Ken Benck abstained
     Diane Jones ........................Yes
     Larry Hibbs ...................No
     Faye Taylor ...................No
     Mary Pracht ........................Yes
     John Cummings ..................Yes
           Total = 2 votes against, 3 votes in favor = The motion passed


It was announced that a truck was purchased for the Maintenance Department.  A proposal was made to add a DPOA sign / Logo to the outside of this truck.  Eddie does not want this sign.  It is a POA truck.  Vote will take place on 11-21-13 / Board meeting.

Rental fees discussion:

• DPOA golf members vs. outside players
• Forfeitures:
• Rain
• Low turn out
• Pricing,
• Deposits made by a certain date,
• Resident groups who pay nothing for the use of the rooms
• Such as quilters, card players, etc. should set up their own tables and clean up after themselves.  Configure the tables the way you would like and put them back when you leave.
• Pool Parties

Committee was formed to set these rental fees.  Mary Pracht / Chairman

PR Committee ~ Mary Pracht:  needs money to advertise, join the Chamber of Commerce (2), net working opportunities, etc.  Mary requested Board action to provide funds ($500. ?) for the PR Committee.  There is currently less than $100.00 left in the advertising budget.  “This committee has fantastic ideas.” 

19^th Hole Carpet Sweeper - request for purchase.

Health Inspection – 19^th Hole received a ‘clean bill of health’.  Suzi Combs:  We are doing great!

GM Resumes / Interviews: Monday, November 18^th, 6:pm à closed session to discuss resumes.

Meeting ended.  Town meeting to start after a break.

Noted submitted by,

Diane Porterfield

Agenda meeting ~ 10-17-13 ~ 6:pm

Board Members Present:

President Suzzi Combs                   John Cummings

Vice President Joe Claflin                Diane Jones

Treasurer John Porter                      Ken Benck

Secretary Faye Taylor                      Larry Hibbs

                                                          Mary Pracht

5 DH members in attendance

First order of business:  Golf Course / Maintenance Supervisor, Eddie Gilbreath, explained his need for an alternate company vehicle.  His current GMC Truck has been used for 11à12 years with 165,000 miles, burning / leaking oil, needs a new transmission.  Eddie was instructed to search for a replacement vehicle.  Truck with:

• Extended cab
• 4-wheel drive
• New – make monthly payments, or
• Used - $25-28 thousand (?)
• It was noted that the Long Range Planning fund currently has $39,000.00.

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Agenda Meeting ~ 9-12-13

Board members Present:

President Suzzi Combs                Diane Jones

Vice President Joe Claflin            John Cummings

Treasurer John Porter                   Ken Benck

Secretary Faye Taylor                   Larry Hibbs

                                                      Mary Pracht

First order of Business:  Directors Larry Hibbs & John Cummings were sworn in as Board members.

All Committees end at the Annual meeting.

This year’s list of the Committees / Chairs / Liaisons was provided.
  See post 

List of announcements since the last Board meeting:

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Public Safety Committee ~ 9-11-13

Safety Committee minutes for August 7, 2013

Page 1

Page 2

The following resolution was passed during last evening's Public Safety Committee meeting:

This committee meets the second Wednesday of the month @ 6:pm.  All are invited to attend.

Next meeting will be October 9th / 6:pm / Club House

Agenda Meeting ~ 4-11-13

Members Present:

President Suzzi Combs                      Diane Jones

Vice President Rick Noffsinger          Joe Claflin

Secretary Faye Taylor                        Jack Watson

John Porter                                          Diane Porterfield

GM Buddy Hudson

Member Absent:

Treasurer Tom Moore

Suzzi opened the meeting by asking for Committee information.

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Agenda meeting 1-10-13

Members Present:
President Suzzi Combs                        Joe Claflin
Vice President Rick Noffsinger             Diane Jones
Secretary Faye Taylor                          Diane Porterfield
John Porter

GM Buddy Hudson

Members Absent:

Treasurer Tom Moore                          Jack Watson

6:00 Board Work Shop

Items discussed:

• Financial Statements from Accounting Firm
• Purchase / Lease of additional Golf Carts
• Emergency Response to Christmas Day Storm
•    lessons learned
•    recommendations - "Special Needs" File
• 19^th Hole change in management
• Community Standards Committee
• Roads Committee

7:00 Board Agenda Meeting

These items will be on the agenda for the Town meeting on Thursday, Jan. 17^th & Board Meeting on Thursday, Jan. 24^th:

• Golf Carts
• Roads
• Emergency Response Team
• President Suzzi Combs requests all those who volunteered during the Christmas Day Storm to contact her with their names.  suzzicombs@yahoo.com
• See post entitled "Thank You"
• Financial Statements
•     Discount for early payment
•     cost cutting

Golf Committee recommendation:

Notes submitted by,
Diane Porterfield

Work Shop & Agenda Meeting 12-6-12

Board members present:

President Suzzi Combs                       John Porter

Vice President Rick Noffsinger             Diane Jones
Secretary Faye Taylor                        Joe Claflin
Treasurer Tom Moore                         Diane Porterfield

Board member absent:

Jack Watson

Board Work Shop ~ 6:pm

 
The Diamondhead POA Board met on Thursday, Dec. 6^th at 6:pm for open discussion regarding various needs of the Community.  This meeting is open to the community members to listen.

Topics Discussed:

1. Golf Cart needs / Proposal for purchase or lease of new carts
2. Future Financial Concerns / Ideas

Agenda Meeting ~ 7:pm
The following items will be agenda items for the next Town Meeting:

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Agenda Meeting ~ 11-8-12

Members Present:
Vice President Rick Noffsinger                   Diane Jones
Treasurer Tom Moore                                  Suzzi Combs
Secretary Faye Taylor                                  Diane Porterfield
John Porter                                                   Jack Watson

GM Buddy Hudson

 
Members Absent:
President Joe Claflin

Vice President Rick Noffsinger opened the meeting with the announcement that President Joe Claflin had a heart attach last night and was resting at home.  Our prayers go out for Joe at this time.

 
These are the items that will be on the Agenda for the Town & Board meetings that will be on Thursday, Nov. 15^th, at 6:pm and 7:pm, respectively.
 
Social Committee’s request for $300.00.  They have received $200.00 in donations and would like the Board to furnish the remaining funds to total $500.00.  The Finance Committee has stated that this request is not part of the Budget and recommends that this request not be granted.
 
Golf Committee Chairman, Deotits Cotton, presented a proposal from the Golf Committee for all golf carts, which use the golf course, be charged an additional $50.00 per year.  This proposal will be available for review by the Town.

ACC, Liaison Jack Watson has an H-2 request for a garage that extends the property line.  105 Martin Circle.  Resolution 2006-14-4 is ‘obsolete’ and needs to be rescinded.  Jimmy Weber is the new Chairman of the ACC.

Ethics Code Liaison, John Porter, will be presenting the Board of Directors Ethics Code for vote.

Public Safety Committee Liaison, Diane Porterfield, will be presenting the DPOA Statement of Conduct for the 19^th Hole Patrons & DH Employees for a vote.  

GM Buddy Hudson will bring a report regarding the Golf Shop retail sales loss of $2900.00.

Treasurer Tom Moore will give the Financial Report update: 

1. New accounting firm
2. Finance Committee’s approval of the Golf Committee’s proposal.

Roads Committee Liaison, John Porter announced the Roads Committee Chairman is Bob Jones.  Bob will be communicating with Buddy regarding the Road needs.

By-Laws Committee Liaison, Tom Moore, has been approved to get started on the committee’s 120 day review of the By-Laws and will present their recommendations by April 1^st.  This should give the Board time to evaluate these recommendations and present the changes to the DPOA membership for approval at the Annual meeting in August of 2013.

Community Standards Committee Liaison, Diane Porterfield announced the new Chairman of this committee:  Ginny Goral

Meeting was adjourned

Notes submitted by,
Diane Porterfield

Agenda Meeting – 10-11-12

~For discussion & information during the Town meeting, and for action taken during the Board Meeting.

 

 

1. Proposed Resolution:  Eligibility of Board Service / Suzzi Combs
2. Citizen Concern:  Diamondhead Community News Report / Blog – presented by Jeannie Zdziarski
3. Statement of Conduct for 19^th Hole Patrons & Diamondhead employees: presented by the Security Committee – Chairman Jerry McAnear
4. Police Department equipment quotes for purchases.
5. Social Committee:  Request for funding of a ‘Welcome to Diamondhead’ Social scheduled for Dec. 8^th --$500.00.
6. An offer to provide all bulk printing for DH in exchange for golf privileges:  Member Lee Wheelington
7. Board Statement:  The Blog is an “unofficial website”, not sanctioned by the DPOA  Board of Directors.
8. Code of Ethics Statement:  Director John Porter
9. Cart Barn has a roof leak:  3 bids required
10. Great Room / Banquet Room air conditioners:  3 maintenance-bids required
11. Welcome Committee: Request for Gift Certificates to the 19^th Hole to add to ‘welcome baskets’.  Kathy DeVilbiss
12. Youth Committee:  Youth Room update:  Director Diane Jones / liaison
13. Committee Chairs & Liaisons:  Requirement to submit minutes to the Board for all committee meetings;  Expenditure approvals for all committee budgets.
14. Motion sensor lights & cameras for the Cart Barn:  Director Rick Noffsinger

The Town Meeting is the place to express your opinion regarding any of the above issues.  Please join us next Thursday, October 18^th, at 7:pm

Board Agenda meeting: September 13, 2012

The following items were brought before the POA Board of Directors during last night’s Agenda meeting.  These items will be discussed at next Thursday’s Town meeting: 

Please click here to read this long list.

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Agenda Meeting / Town Meeting ~ 7-20-12

Board Members Present:
President Joe Claflin                        Director Faye Taylor
Vice President Dan Munroe             Director Keith Harrison
Secretary Jack Watson                    Director Ray Massey
Treasurer John Porter                      Director Rick Noffsinger

GM Sarah Dawson

Meeting was opened at 6:30pm.  President Joe Claflin requested a motion to adjourn to the library for Executive Session.  Meeting was adjourned.

The Board came out of Executive Session at 7:25pm.

It was announced that Doc Norwood’s resignation was accepted by the Board.  Mr. Norwood will also be banned from all Diamondhead amenities for a period of 60 days.  The current Board has decided to appoint a new Board member to replace Doc Norwood.  It is this Board's contention that they have the right to appoint a member to last though this next year.  This is on the Agenda to be accomplished at the next Board meeting, Thursday-July 26th.

DPOA By Laws-Article III, Section 5
Interim Board Members. In the event of death, resignation or removal of a member of the Board of Directors, a successor shall be selected by majority vote of the remaining members of the Board. Any member so elected shall serve until the next annual election, at which time, a proper nominee shall be elected to fill the unexpired term of the original director.

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DPOA Agenda Meeting June 14, 2012

Board Members Present:
President Joe Claflin                           Director Faye Taylor
Vice President Dan Munroe                 Director Rick Noffsinger
Secretary Jack Watson                       Director Doc Norwood
Treasurer John Porter                         Director Keith Harrison

General Manager Sarah Dawson

Board Member Absent:
Director Ray Massey

The meeting opened with President Joe Claflin introducing himself as the new president of the DPOA Board of Directors.  President Claflin allowed Director Rick Noffsinger to read a prepared statement to the community:

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Agenda Meeting 5-10-12

All Board members present except Doc Norwood

Subjects to be discussed at next week’s Town Meeting – May 17th

• Sprinkler System ~ The system has been finished in the Banquet Room.  The contractors are working around the events / activities of DH members.
• ACC Amendments ~ A new manual will be presented to the Board for approval at the Town meeting.
• Capital Improvement Fund Proposal will be presented by Treasurer John Porter.  This is a ‘revamp’ of a resolution passed in 2000.
• Golf Committee Request will be made by Golf Committee Chairman DeOtis Cotton.  Dan Munroe explained the need for funds to be set aside for ‘Green Replacement’.  An increase of the golf dues by $100.00 is also being requested.  The need for a golf operations manager was explained.  “Presently there is no one doing this job.”  Good discussion followed with contrary opinions and ideas passed around.  Agreement was reached regarding the need for marketing of our golf course.
• Loitering ~ President Rick Noffsinger notified the Board of 5-8 boys that have been damaging property in the Kiddie Koral & swimming pool areas.  This has been occurring on Friday & Saturday nights between 3 or 4 o’clock in the mornings.  Curfew is being enforced.  However, some of these “youth” are over 18 years old.  Discussion ensued. Gated Communities do have the authority to set their own regulations.  Example: an all age curfew.  Public Safety Committee Liaison Joe Claflin was asked to study this situation.
• Update on ponds – member sign in ~ It is being asked that residents inform the Front Gate of their intention to fish in the front ponds each day.  This will aid the security personnel in regulating the use by non-residents.  Signs will be posted with this information: “Private Property / No Trespassing”.  Game & Fish Commission demand all those fishing in the ponds have a fishing license or will be fined over $300.00.
• Fire Department has increased its yearly dues; each home will be paying $70.00.
• Roads Committee ~ Bob Jones ~ a straw vote was taken to approve the expenditure of $47,000 for the roads this year.
• Landscape Maintenance~John Porter ~ requested a Board approval for the Landscape / Contract Labor since the project cost exceeds $1,500.00.  Motion was approved with John Porter & Jack Watson decenting.

Notes submitted by

Diane Porterfield
adianerdh@att.net

Agenda Meeting ~ 4-12-12

Topics Discussed during the Agenda Meeting of 4-12-12

• Voting Ballot Box
• Chain of Command / Employees
• Electric Fences
• Update on ABC Appeal
• ACC Amendments
• Update on Sprinkler System / Fire Lane / Fire Door
• Point of Sale System
• Financial Audit
• Rule/Regulation #2000-1-02
• Renting of Banquet Room / Club House
• Landscape Maintenance
• "No Trespacing Signs"

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Agenda Meeting 2-9-12

The Board met in Executive Session to elect their candidate for the 9^th position.  There were 10 candidates running:

1. Diane Jones                                 6. Theresa Cummings
2. Char Donnelly                             7. Mary Pracht
3. Joe Claflin                                   8. Katherine Denow
4. JoAnn Rhodes                             9. Susie Combs
5. Kevin Roth                                 10. Kim DeFilippis

[We will have 5 positions open for next summer’s annual election.  I hope all these candidates and more will be running for office.  Diamondhead needs strong, competent individuals who will look out for our best interests.]

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Agenda Meeting Minutes

Agenda Meeting - Jan. 12, 2012

Board Members Present:
President Rick Noffsinger             Ray Massey
Secretary Jack Watson                 Keith Harrison
Treasurer Byron Efird                   Doc Norwood
Faye Taylor

Board Members Absent:

Vice President Charles Wood

President Noffsinger opened the meeting at 7:pm.

Jack Watson asked for discussion regarding ACC construction fees.  It was suggested to have a speaker address this issue at the Town Meeting.  It was noted that the ‘Drive Way’ regulations be altered to fit current practices.  Jack also mentioned that GM Sarah Dawson will be making changes to the employee bonus plan / benefit plan; golf privileges.  It was noted that this privilege is used as an incentive to employees.

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