Board Members
Present:
President Suzzi Combs Diane Jones
Vice President Joe Claflin Larry Hibbs
Secretary Faye Taylor Mary Pracht
Treasurer John Porter Ken Benck
Board Member
absent:
John Cummings
President Suzzi Combs welcomed all to the meeting. Corrections were requested to the minutes
dated October 24th by Treasurer John Porter. Corrections noted. Minutes passed unanimously “as corrected”.
Treasurer’s Report ~ John Porter: Financial Highlights – no significant changes
from last week’s Town Meeting. Finance
Chairman Frank Polkamp stated his approval of Accountant Neal Graves.
Finance Committee made the following recommendations:
· Noted spending by Department Managers is without
restraint. Purchase orders above $100
should be approved by the ‘acting’ General Manager.
·
Utilities around the Front Gate currently run
between $500-600 per month. Put a limit
on this spending.
·
Lights around the tennis courts / pool area stay
on past the needed hours. Motion sensors
/ timers should be put in place to allow lights to go off / saving the DPOA money.
·
Collection agencies have been contacted – 7 in
total. The Finance Committee recommends
the continued use of Carlton.
Carlton
has not received any new information since 2010. However, they have sent $7600.00+ this year
from past collections. Carlton Agency
contact is Charles Gray.
The above
motions will be presented to the Town Meeting in December before a vote is
taken by the Board.
·
Public Relation’s Committee has requested
financial support for needs. John Porter
made this motion. Moneys would be taken
from the Administration Department.
Motion passed unanimously.
Old Business:
John Porter expressed his concern regarding the Board’s
decision on the Cemetery Lot issue. Mr.
Porter read a proposal that he wished to be interred into the Board minutes. John proposed an “Ad hoc committee and / or have
a work shop to study the POA directives we all took an oath to uphold;
specifically the cemetery lot vote was, in my opinion, incorrect in ruling the
majority of those present passed the motion.
The Bylaws themselves do not give the Board power of waving dues or fees
unless an H2 status is recommended. Refer to Article 6 of our Bylaws. 3rd point, the ACC had no
justification to make a recommendation on this issue. Refer to the ACC Charter as passed on June 28th
of 2012. I am of the opinion that all
three of these measurers were incorrectly used to pass a motion recorded as a
rule / reg during the October Board meeting.
My right as a board member to make a motion to rescind a previously approved
rule / regulation was denied at the Agenda meeting ( 11-14-13) This is not following correct procedures
based on Robert’s Rules of Order. Also,
the opinions of Registered Parliamentarians were disregarded concerning this
issue. The Board vowed to think issues
over thoroughly before ruling on it.
This did not occur when passing to wave POA dues on the cemetery
lot. It is my opinion the Board did not consider
the best interests of the community when making this decision, nor did the
members of the Board follow our Bylaws.
I do not wish to see such a bad precedent established by this
board. I sincerely hope that the Board
can reach a consensus and define Robert’s Rules of Order and our Bylaws by an
Ad Hoc Committee and / or a study work shop.”
A motion to create an Ad hock committee was made by John
Porter, seconded by Ken Benck and unanimously approved. This committee was established with
John Porter as the chairman. 4
volunteers are requested from the community.
