Agenda Meeting / Town Meeting ~ 7-20-12

Board Members Present:
President Joe Claflin                        Director Faye Taylor
Vice President Dan Munroe             Director Keith Harrison
Secretary Jack Watson                    Director Ray Massey
Treasurer John Porter                      Director Rick Noffsinger

GM Sarah Dawson

Meeting was opened at 6:30pm.  President Joe Claflin requested a motion to adjourn to the library for Executive Session.  Meeting was adjourned.

The Board came out of Executive Session at 7:25pm.

It was announced that Doc Norwood’s resignation was accepted by the Board.  Mr. Norwood will also be banned from all Diamondhead amenities for a period of 60 days.  The current Board has decided to appoint a new Board member to replace Doc Norwood.  It is this Board's contention that they have the right to appoint a member to last though this next year.  This is on the Agenda to be accomplished at the next Board meeting, Thursday-July 26th.

DPOA By Laws-Article III, Section 5
Interim Board Members. In the event of death, resignation or removal of a member of the Board of Directors, a successor shall be selected by majority vote of the remaining members of the Board. Any member so elected shall serve until the next annual election, at which time, a proper nominee shall be elected to fill the unexpired term of the original director.
Kerry Crowe & the Youth Committee should be congratulated for the beautiful work accomplished in the Kiddie Correl. 

No fires in Diamondhead during the 4^th of July holiday.

The Board rescinded the motion made last week regarding a private citizen paying 50% of the paving cost to ‘chip & seal’ his road.

The Lion’s Club wishes to provide a PA system for their BINGO games in the Banquet Room of the Club House.  The Board approved a motion to accept this PA system, as described by DeOtis Cotton on behalf of the Lion’s Club.

President Claflin announced that members of the Board met with the POA attorney to discuss the Capital Improvement Fund.  It was recommended by the Finance Committee that this issue be held until the next Board convenes in August.

Security Monitors ~ Chief Joel Tyner described the 8 camera system that has been purchased and awaiting installation.  Two members volunteered to assist Joel installing these cameras in their proper places.  Joel displayed his cell phone with a live video of a private security system in operation.

Ethical Guidelines for Board Members ~ Joe Claflin passed out written documents as provided by John Porter.  Joe spoke to the current board members: “I would like your input to these guidelines before your term is up.”  This issue will be presented to the new board for follow-up.

Oath of Office ~  Joe Claflin asked that all board members sign an Oath of Office before taking on the task of representing Diamondhead.

Parent’s responsibility of their children ~  President Joe Claflin described a ‘mess’ in the library and strongly suggested that parents control their children.

Rick Noffsinger presented some recent facts regarding this issue:  “A TV was donated to the children of Diamondhead to be used in the Club House.  The Youth Committee had plans of using the small room across from the library as a children’s play/game room.  The TV was to be added for video tapes.  (This TV is currently in the Pro Shop.)  Older teens had already been approached with the possibility of caring for the younger children.  But, instead, the current management has decided to turn this front, carpeted, sun-filled room into another storage room.  They have moved a refrigerator and storage boxes into this needed space, when we already have a large area designed for storage behind the library.  I tried to stop this from happening, and the next day I was removed as president of the POA Board.  Also,  during my time as president, we created a room near the 19^th Hole that was decorated with table clothes and pictures on the wall to be used for a more quite dining experience.  Private dining was intended for the members who did not wish to be a part of the ‘bar & grill’ type atmosphere.  This room has been locked and used for storage for the Golf tournament supplies.

If we want the parents to take care of their children, then we need to meet them half way by providing a place for their children to go.”

Joe Claflin suggested forming a committee to rectify this issue.  It was also noted by a member that damage done in the bathrooms was done by adults, not children; and speculated that the ‘mess’ in the library was also perpetrated by adults.

Golf Web-site ~  Ron Perisho & Kevin Woodrow, along with Tom McBride have plans to upgrade the golf site.

Pickle Ball ~ Mr. Bill James gave us a demonstration of Pickle Ball !  He provided us with information regarding the USA Pickleball Association.  You may view his web-site by clicking on this link:  www.usapa.org   It has been suggested that part of our Basketball courts be used for this purpose.

Finance Committee ~  President Joe Claflin suggested that it is “reasonable” for the Finance Committee to be presented with financial concerns / adjustments / purchases before the Board votes on any financial motions.  The Finance Committee should be allowed the opportunity to advise the Board.

Lion’s Club – Debbie Clement announced that July 30^th at 7:am the Lion’s Club will be picking up trash along the highway.  All volunteers are welcome!

Finance Report ~ Treasure John Porter:  See post entitled ‘Financial HighLights’

The POS System has been shipped and a training day is planned.  Any resident who would like to be trained on the system should contact John Porter.

Jack Watson gave the ACC Report:  A question was asked regarding DRC’s right to a variance on property owned by the developer.  The front set backs apply to the front of the house, side set backs apply to the back and sides of the house.  The house on Meadowcliff Drive happens to be located on a corner lot.  So, the side is very close to the road.

Golf Committee – DeOtis Cotton explained the plan for a sign on the #10 Tee Box to make golfers aware of the possibility of golfers just below them.

Public Safety Committee – Jerry McAnear announced the need to be aware of bats and cats that have rabies.  The drought has brought animals closer to the lake, including possible cougar sightings.  Diane Jones confirmed the rabies issue by relaying information from the cat shelter.

ACC ~ Jack Watson: brought information to be voted on at next week’s Board meeting regarding an H2 status request.

Dean Hartwell ~ presented an idea to the board regarding a sign to be displayed along the in-bound side of the Country Club.  This sign would designate this building as being the “19^th Hole”.

The membership was thanked for coming out, and the meeting was adjourned.

Notes provided by,

Diane Porterfield
To make corrections or additions, please contact me at adianerdh@att.net