Board meeting ~ 7-26-12

Board Members Present:
President Joe Claflin                      Director Ray Massey
Vice President Dan Munroe           Director Faye Taylor
Secretary Jack Watson                  Director Rick Noffsinger
Treasurer John Porter

Board Member Absent:

Director Keith Harrison

The meeting was opened at 6:30pm.  A motion was made to adjourn to Executive Session.  The Board came out of Executive Session at 7:10pm.

Treasurer John Porter made a motion to allow the new Board to appoint the Board replacement of Doc Norwood when they meet in September.  Director Ray Massey opposed.  Motion passed.

Minutes from the Special meeting regarding the Pro Shop buy out of May 30^th and the June 28^th Board meeting minutes were approved.

Treasurer John Porter read the Financial HighLights for June 30^th.  See post with this title.  The Finance Committee would like to meet with the Board on a quarterly basis in the form of a workshop to keep the Board apprised of the current financial situation.  This idea was “agreed” to by the Board.

It was noted by Mr. Porter that we have lost many dues paying lots that have made an impact on the revenues collected by the POA

OLD BUSINESS:

ACC ~ Jack Watson:  An H2 request was denied by the Board.

A motion to approve a cost-share road re-pavement was rescinded.  It was explained that the extra $3,000.00 dollar road expense had not been entered into this year’s budget.  The Finance Committee recommended not spending the extra money at this time.

PA System provided by the Lion’s Club was supported by the Board.

Capital Improvement Fund ~ John Porter suggested that this issue be passed on to the New Board

Code of Ethics ~ John Porter suggested this issue be passed on to the New Board.

Oath of Office ~ was amended to read:  “I, _______, do solemnly swear, or affirm, to uphold the constitution of the state of Arkansas and the By Laws & Bill of Assurance of Diamondhead.”

Point of Sale System ~ John Porter:  This system is paid for and is sitting in the POA office.  This system will not submit an order to the kitchen until the order is rung up.  This system will do what it is intended to do if properly used.  There will be a 4 hours training course for the 19^th Hole staff.  This training will also be open to others who wish to be trained on this system as a back up for employees that may no longer be available for this purpose. 

Nominating Committee Chairman Bob Jones spoke on the date of April 15^th being the deadline for candidates to submit their names for a Board position.  Bob assured the Board that he has updated the guidelines for the Nominating committee to include the pre-screening of possible candidates so as to avoid the confusion that occurred this year.

Golf Course Sprinkler System map has been accomplished according to superintendant Eddy Gilbreth, as stated by Joe Claflin.

NEW BUSINESS:

Treasurer John Porter suggested that all capital expenditures that are not budgeted for that year, and accepted by the Board, should go before the Finance committee for recommendation before the Board takes action.

Rick Noffsinger:  Bill of Assurance change or discussion with DRC ‘gentleman’s agreement’ is in need regarding their Right to authorize a building variance.  This issue came up due to the “improper” placement of a house on a lot on the corner of Meadow Cliff & Diamondhead Drive.

Kyle Dawson (Sarah’s husband) is on retainer for the maintenance of DH’s air-conditioning / heating systems.  This position should be opened up to a bid from three contractors.   This would eliminate the thought of ‘nepotism’ to be a concern.

Joe Clafllin requested a mutual program whereby children can and will be supported in a controlled atmosphere while in the Country Club building/facility.

Rick Noffsinger made a motion to turn the room across from the library into a children’s room.  June 5^th this room was turned into a storage room by the manager of the 19^th Hole and approved by the GM.  As president, Rick objected to this action.  June 6^th Rick was removed as president of the DPOA Board of Directors.  Many parents of young children were in attendance at last night’s meeting.

Rick stated that the TV that was donated to the children of Diamondhead was put up in the Pro Shop.  “This TV should be put in a children’s room.” 

Ray Massey said this issue should be “studied”.

Rick Noffsinger:  “You were the president of the Board when you approved the plans to have a children’s room in this building.  Are you saying that you do not want a kid’s room?”

Ray Massey:  “I am not opposed to a kid’s room.  I just think that room is too small.”

Jack Watson:  “I suggest we have a workshop with the GM to discuss this issue.”

Joe Claflin:  “We need to start some place (controlling the kids).  We can start with this room.”

Jack Watson:  “I want more information on this issue, so I am not in favor of this motion.”

Rick Noffsinger:  “There are only two rooms available for this function.  … I don’t care which room you give to the children, but one of those rooms (Bridge room or small room across from the library/ currently used for storage) was approved in the original building plans, voted on by this community, and must be used for children.”

Ray Massey:  “I could go along with you if you make it in the bigger room.  The small room is just not big enough.”

Rick Noffsinger:  “There is no reason this Board can not make this decision tonight.  We do not need GM approval.  The GM does not run this club, nor do the employees – this board does. 

Joe Claflin:  I am in favor of a place for kids.  It will not be cutting this room (Banquet Hall) into pieces.  It is going to be that room (pointing to the Bridge Room) or that room (pointing to the small room across from the library).  One or the other.”

Dan Munroe:  “We have to make that decision now?”

Rick Noffsinger: “Why not make it now?  We are the representatives of Diamondhead.”

Joe Claflin:  “Yes, it is our decision, but we need to determine what is going into the room, where the stuff is going to go, and a time line for getting that room equipped for kids.”

Rick Noffsinger:  “That is what you do, as president, with the GM.  But this Board can vote tonight on which room we are going to turn into a children’s room.  I will rescind my previous motion.  I think this Board should make a decision tonight which room they are going to give to the children.”

President Joe Claflin called for a second.  Motion died for lack of a second.

Ray Massey made a motion for the president to get with the GM and find a place for the children.  This motion was passed.

Rick Noffsinger was given the responsibility to create a task force / Committee to implement the children’s room idea during the Agenda meeting of last week.  This task force has been created.  You may contact Rick at rnoffsinger@comact.com .

Ray Massey announced:  A social event is planned for after the Annual Meeting on August 18^th.  All Board members and community members are invited to stay to enjoy the evening.

Meeting was adjourned.

Notes submitted by,

Diane Porterfield

For corrections: contact me at adianrdh@att.net