Board members read this...

The Board Members read this Newsletter. Let them know how you feel about the things they are doing by checking the appropriate response: Do You Approve? Yes!! ( ) Undecided ( ) No!! ( )

10/19/2012

Town Meeting ~ October 18th

Board Members Present:
President Joe Claflin               Director Diane Porterfield
Treasure Tom Moore              Director Diane Jones
Secretary Faye Taylor            Director John Porter
Director Jack Watson

Board Members Absent:
Vice President Rick Noffsinger
Director Suzzi Combs

Meeting opened at 7:pm

Introduction to our New General Manager: Mr. Buddy Hudson
“I want to thank the Board for believing in me.  We are moving forward with a positive attitude. We are moving forward with excitement and professionalism.  We all have different ideas and view points, but we all live in this beautiful community. This community has a lot to offer and we are going to do our best to continue making Diamondhead a great place to live.  Thank you for believing in me.  I am going to do my best to jump in there and get things done.”




Social Committee:  Debbie Clement
Halloween Party – http://diamondheadcommitteereport.blogspot.com/2012/09/blog-post.html
New Year’s Eve
The Lion’s Club has Trash pick-up on October 29th at 9:am.  Meet at the Deli.

Beautification Committee:  Gail Porter
Last meeting had 12-14 members.  Fall decorations are done.
October 22nd  we will be decorating the fountain at 1:pm.  Please join us!
November 17th will be our Annual Bake Sale
November 30th – December 1st We hope that all the community will come out to help us with the our Christmas decorations.
Next meeting will be November 13th at 5:pm

Youth Committee:  Diane Jones
We would like to decorate the youth room with bean bag chairs, paint the walls with chalkboard paint, place the TV that was donated to the Youth Committee, put in a small table with chairs, DVD player with movies, and game boards. 
October 31st will be the Annual Trunk or Treat Party
December 15th will be Christmas with Santa + luminaries
 
Golf Committee:  Deotis Cotton
We met on October 3rd.  Issues:  Cart path on #2, major leaks have been repaired, trees removed.  Discussion of increasing revenue for Diamondhead & a recommendation will be presented to the Board to reduce our $200,000.00 debt, by the first of November.
We plan to have a Sunday Special to bring in more outside play.
Fire Wood is available.  Please call the POA office for delivery.
President Joe Claflin stated that a new promotion is in the works to promote DH Golf.
Director Diane Jones announced that the Swinging with the Angles Tournament brought in $1,238.00 for the golf course.  The 10 outside teams were very complimentary of Diamondhead.

Roads Committee:  Bob Jones has “tentatively” offered to continue as Chairman of this committee.  Volunteers are still needed to assist.

Security Committee:  Jerry McAnear
Meetings are scheduled for the 2nd Wednesday of each month at 6:pm.  All are welcome to join us.
We were charged with the responsibility of developing a Code of Conduct for the 19th Hole.  The Alcohol Beverage Control Board has been consulted in the forming of this statement.  All items listed on this statement have been given the “green light” by the ABC Board advisor, Charlie Davis. 
Copies will be made available in the POA office.

Please click on each picture to view.

Community Standards Committee:  Diane Porterfield
Two members of the Committee drove around the community and took pictures of areas that need special attention.  All information gathered has been shared with the General Manager – Buddy Hudson.
Good news:  Areas that have been addressed in the past are looking good today!  Thank you to the response from the community.

Architectural Committee:  Jack Watson
A chairman for this committee has not, yet, been chosen.  Things have been “very light” lately.  Since the last Town Meeting, only 2 permits have been issued.  One for a fence, and one for a storage building.  Current open permits:  3 houses, 1 garage addition, 1 storage building.
 
Finance Committee:  Tom Moore
Two major issues:  1. Bids have been requested for out-sourcing of our accounting system. This new firm will help us transition to a QuickBooks system.  2. A long term planning committee will be established with (possibly) John Porter as liaison.
Question:  Where is the Financial Highlights?
Answer:  We do not have staff in place at this time to produce a good financial report.  This is the purpose of ‘out-sourcing’ our accounting system to a third party.  This will prevent this situation from happening in the future.
Question:  Why is this happening?
Answer:  When our previous GM left, we did not have anyone cross-trained for that position.  She was basically the soul source of knowledge in this area.  The most accurate records we have are from June. 
Question:  She left when?
Answer:  August. 

Wild Life Committee:  Joe Claflin
A special program is being considered by this committee and will be presented to the Board for approval.

Code of Ethics:  John Porter
A meeting will be called for next week with the individuals who have volunteered to serve.

Concerned Citizen: Jeanne Zdziarski
President Joe Claflin stated the 15 minute time limit for the presentation with a 20 minute response time for the community.  3 minutes will be allowed per speaker with each individual coming to the front of the room and using the microphone.

Jeanne Zdiarzski made a clear presentation “about the Diane Porterfield personal blog”.  The petition containing 60+ names was given to President Joe Claflin.
Here is a list of items stressed by this presentation and by other members of the community:

  1. The “Diamondhead” name must change
  2. Take all minutes & financial information off
  3. Your Thoughts Matter could be “libelous” and is “malicious innuendo”
  4. The Web address must be changed to take out the name “Diamondhead”
  5. Only positive information should be expressed.
Statements were made both pro & con.
It was stated that all information is accessible in the POA office. 

Diane thanked the community for holding her accountable for her actions.

Director Diane Jones made a motion to discuss this issue in Executive Session.

The meeting was adjourned.
 
Notes provided by
Diane Porterfield
Please let me know if any corrections are needed.

Blog Archive