Town Meeting – January 22, 2015

Board Members Present:

Vice President Ken Benck        Joe Claflin

Treasurer John Porter                Gordon Moore

Secretary Diane Jones               Sharon Carr

                                                   Suzi Combs

General Manager – James Turner

Board Members Absent:

President Mary Pracht

Director Larry Hibbs                            Town Meeting Agenda

Acting President Ken Benck welcomed Sharon Carr to the Board of Directors.

November's Board minutes passed unanimously.

Treasurer’s Report – John Porter read the Financial Highlights.  Click here to view

Committee Reports

Long Range Planning Committee – GM James Turner:  A ‘wish list’ has been received from the various department heads for the next 5 years.

Youth Committee – Kathy DeVilbiss: 

• Kids Movie Night 6:pm à 8:pm on the last Saturday of the month.
• Teen Movie Night 8:pm à 10:pm on the last Saturday of the month beginning in Feburary.  All movies will be “PG13”.
• Yard Sale in late April
• Frisbee / Disk Golf – information contact Kathy @ 609-5124
• Committee’s goal is to resurface the basketball & tennis courts.

Social Committee – Diane Jones reported for Mary Pracht:

• Super Bowl Sunday – Chili Cook Off
• $5 admission
• Admission free with Chili to share
• Prizes for First, Second, Third place winners

à GM James Turner – One year + 2 days on the job !

Police Department – Chief Joel Tyner:  Click here to view Police Reports for November & December

• Discussion regarding Sex Offender notification.  Chief Tyner explained the Level II definition – Sex Offender DOES have access to Kiddie Coral & swimming pool.  Click here to view Notification
• Oliver Wind – person responsible for sending out notification to ‘neighborhood’ where a sex offender resides.
• POA member Stephenie Kessler made a request to add a regulation to the DPOA By-Laws restricting ‘sex offenders’ from living in Diamondhead.
• Stephenie made a written request on Jan. 12^th to speak on this issue at the Town meeting.  In response, Acting President Ken Benck stated, ‘Ask to get on the Agenda’.   
• More information regarding this issue may be obtained by searching the Garland County Web site.

Ensminger vs. Chambliss vs. DPOA:

• Pre-Trial date:  March 12, 2015 - l:30pm  - Circuit Court
• Trial Date:  April 1 - 3, 2015
• Click here for history information

Freedom of Information Act & Horizontal Property Act: 

• These acts have been reviewed by DPOA Attorney - Carl A. Crow Jr.
• Click here to view his opinion – “Therefore, the meetings of the board of directors of the POA are not “public meetings” within the meaning of this statute.
• Mr. Crow reviewed the Porterfield vs DPOA court case.  His opinion is noted in this same brief.  Click here  To view legal history of this case, click here.
• Vice President Ken Benck stated during the Town Meeting that the Horizontal Property Act was included in the Attorney’s statement.  It was not.

DPOA By-Laws was discussed:

            Article XIII:  Members, by the affirmative vote of a majority of a quorum of members present in person or by proxy  at a regular or special meeting amend, revise or supersede any of these By-Laws, provided the substance of the proposed amendment shall have been stated in the notice of the meeting.

Article II, Section 4:  Quorum  One Tenth (1/10) of the members shall constitute a quorum.

Article II, Section 2:  Special meetings may be called by the President, the Board of Directors, or upon the written request of not less than 10% of the members entitled to vote.

To view entire By-Laws, Click here

Sales Person hired:  Cara Matthews will receive 10% of sales as compensation.

Donation of $4,600 received for golf greens.

Suspension of golf privileges:  Chuck Emerick voiced his complaint against the Board of Directors for suspending his golf & amenity privileges after a ‘First Offence’.  The Board refused to hear his complaint.  “This is a mute issue”.
 2014 Golf Rules, click here

Arkansas Traffic Code:  Chief Joel Tyner explained the need to abide by

‘Arkansas Traffic Code’ as a regulation in Diamondhead.

• This will give Joel authority in the court of law.
• May assist in future collection of revenue from the state.

Director Sharron Carr – Liaison to the Architectural Committee

Director Diane Jones – Beautification Committee

Director Mary Pracht – Social Committee

Next Agenda Meeting …….February 19th @ 7:pm

Next Town Meeting ……….February 26^th @  6:pm

Next Board Meeting ………February 26^th @  7:pm

Meeting adjourned – 7:35

Notes provided by,

Diane Porterfield

adianerdh@att.net

620-3167