Board Members Present:
President Mary Pracht Suzie Combs
Vice President Ken Benck Gordon Moore
Secretary Diane Jones Sharon Carr
Treasurer John Porter Joe Claflin
Larry Hibbs
GM James Turner
Directors Diane Jones &
Sharon Carr called this Special Board Meeting to discuss the 2015-16 Budget
openly in an effort to share budgeting concerns with the POA membership.
The 2 hour meeting revealed concerns and discrepancies in
this current year’s budget as well as past years’ over budget
expenditures. Each year the new budget
is based on the previous year’s budget. Several board members expressed their
belief that “a budget is a guide for
spending, not numbers cast in stone.” “The budget is a liquid document. It
should be adjusted as we go along.”
Some comments
made:
- GM James Turner: Some of our employees are living under the poverty level.
- 24 employees as of today - this number flucuates according to need
- 16 make $10 per hour
- 10 make just over 10 per hour (16+10=26 ?)
- Director Gordon Moore: If you have ever owned a business, you understand that costs go up.
- Director Mary Pracht: The Board should be paying attention to monthly budget – not just the yearly Budget.
- Director Sharon Carr: The Board should be included / responsible for an increase in golf dues.
- Director Ken Benck: 3 greens on the golf course need to be replaced at a cost of $16,000. Plans are in place to use Miniverdi Bermuda Grass: Click here to watch video
- Director Diane Jones: Asked for clarification on the Budgeted expense for Roads. GM James Turner stated $138,000 (?)
- Directors Sharon Carr & Diane Jones: suggested golf course advertisement brochures should be placed in hotels, ‘time shares’, airports, etc.
- Director John Porter: Read from the Bill of Assurance – Section 8 –MAINTAINCE FEES – LIMITATION ON SALES – “Fees and assessments will be used for administration, improvements, and upkeep of facilities and amenities as well as the roads and various areas reserved for the use of the property owners, irrespective of whether the privileges of using such areas are exercised or not. The fees for such maintenance will be determined annually by the Direcotrs of the Porperty owners Association.”
- A difference of interpretation of this section was expressed by POA members. What percentage of the amenities must be paid by DPOA members through their annual dues?
Motion to approve
restoration of a culvert on Scenic
Drive for $3,600 by Bill Milligan passed
unanimously.
Meeting was adjourned to Executive Session to discuss Legal
issues.
Editor’s Note:
Thank you to each Board
member for their contribution to the interesting discussion. Special Board Meetings always contain much
more information than can be adequately shared in written form. I’m certain those who were in attendance were
very glad they took the time to be there.
The audio tape is available upon request.
Diane Porterfield
620-3167
