Board Meeting ~ April 28, 2016

Board members present:

President Chris Wasson                Gordon Moore

Vice President Larry Hibbs             Sharon Carr

Secretary Diane Jones                  Jim Ott

Treasurer John Porter

General Manager – Ed Molloy

Board members absent:

Suzie Combs

Meeting opened with the unanimous approval of the March Board minutes.

OLD BUSINESS:

CSC Recommendations:   

DPOA Board meeting – January 28, 2016:  Community Standards recommended that Right-of-way violations (1995 5-B) Barking Dogs (#2006-10) and Nuisance Violations (2610-13) & Noise restrictions (2103-13 be removed from Community Standards Charter.  Motion made by Treasurer Porter to refer these to the Police Department, 2^nd by Director Carr.  Vice President Chris Wasson will discuss this issue with Police Chief Joel Tyner.  Motion tabled until February.

The Board requested the Standards committee rewrite their request for changes to the Rules & Regulations to reflect :

• Dog & noise violations will continue to be handled by the Police Department
• Right-of-way violations will be handled by the General Manager

This motion was tabled until May to give the Community Standards Committee the opportunity to rewrite their proposal.

H-2 Status – Barnes: Motion passed with Director Jim Ott voting No – on general principle – Jim is against all H-2 status requests.

Fence around propane tank:  Discussion ensued regarding the materials needed and maintenance requirement of each.  Treated Pine = $430.00 & Vinyl = $655.00

Gordon Moore moved to table this issue.  No vote taken, general agreement was reached with Vinyl fencing approved due to ease of care and longevity of use.

 

Pond – Boat & Swimming use:  President Chris Wasson suggested a resolution that would deny boats or swimming in the ponds with a sign posted to this effect.  Motion was made and seconded – passed unanimously.  A ban of fishing in #15 pond was included in this resolution.

Dumpster Days:  All members wished to reinstate Dumpster Days for Diamondhead. 

• Suggested dates:  May 20, 21-22.  7:amà7:pm
• Items not accepted will be posted
• Site to be pool parking area
• Volunteers needed to supervise – 4 hour shifts
• Larry Hibbs, Gordon Moore, Chris Wasson
• Please add your name to this list.
• GM will make all arrangements

NEW BUSINESS

Board Candidates:  Eight (8) resumes received.  Saturday, April 30^th deadline.

Click here to view the Nomination Committee’s request

Letter – Steve Nelson:  A letter was received by a property owner wishing to purchase a lot across from his home.  The current owner owes back dues.  Discussion à pros / cons

It was noted that the Bill of Assurance states that there is a lien on delinquent properties.  This lien must be satisfied before property sells.

Director Jim Ott:  I applaud Mr. Nelson for wanting to purchase that lot. And we should do everything we can to accommodate him.

GM Ed Molloy will be in communication with Mr. Nelson.

Fans:  Board thanks the individual for offering fans to be used in the Club House / 19 Hole, but respectfully decline due to the cost of instillation.

Moringa Trees:  A Diamondhead property owner made a request to plant Moringa Trees on her two lots.  She planned to clear the lots and plant several hundred trees.  The Board agreed ‘this is residential property – not farm land’.  Moringa Tree | Trees for Life

Financial Highlights:  Treasurer John Porter described the Year-End Final Balance Sheet for 2015-16.  The balance showed a $38,000.00 surplus due to significant collection efforts, plus a 25% discount offered to delinquent accounts.

·       $11,000.00 went to accounts payable

·       $10,000.00 allocated to the Police Department

·       $17,000.00 added to Capital Improvement Fund.

o      Motion was passed unanimously

The additional funding for the police department allowed for a the gate to be manned on weekends.

*President Chris Wasson asked the GM to make sure the school buses have the appropriate vehicle sticker for entrance into Diamondhead.

*Chris Wasson will be speaking with Integrated (lift-arm gates) regarding the ‘tail gate’ feature.

*Treasurer John Porter announced 10 properties are in foreclosure:  3 in Garland County and 7 in Hot Spring County.
*Insurance Renewal is coming up in June.

Signs – DRC / DPOA:  A proposal was made by the Community Standards Committee regarding the regulation of signs in residential property in DH.  The following letter was received from Jack Plumlee:  Click to enlarge

Fountain:  Treasurer John Porter passed out information to the Board members regarding the purchase of a fountain to be placed in Pond #1 in a effort to remove the green algae that forms every summer.  This has been an on-going disagreement between DRC and DPOA.  DRC dumps their waste into this “Scum Pond”.  DRC states that, since the pond belongs to the DPOA, it is our responsibility to clean it up.

• Cost of a fountain with necessary equipment for cleaning the water of the harmful waste products will be $3,000 à $6,000
• GM Ed Molloy plans to discuss this issue with DRC

Meeting adjourned @ 8:15 pm

* Kenny Pearce announced his resignation from the Golf Committee.

Notes provided by

Diane Porterfield

adianerdh@att.net

620-3167