Board Meeting ~ January 26, 2017

Board Members Present:

President Gary Pritch                   Sharon Carr

Vice President D.J. Bell                Diane Jones

Secretary Debbie Clement           Jim Ott

Treasurer Martha Lindvall            James Meredith

                                                     Dan Hodson

GM Dennis Dubuque

7:pm  December Board minutes were approved unanimously.

Board meeting adgenda

New Officers selected during November, 2016 Executive Session

• President Gary Pritch
• Vice President D.J. Bell
• Secretary Debbie Clement
• Treasurer Martha Lindvall

New Directors selected during December, 2016 Executive Session and sworn in during Town Meeting ~ Jan. 19^th 2017

• Diane Jones
• James Meredith

Variance Request for Eight Lots into One for Dues Purposes ~ Grant Guillory

• Mr. Guillory made a formal request for H2 status for 8 lots that have been re-plated to 2 -4/lot units.  This request for variance is made before the purchase of these lots on the South Side.
• Director Dan Hodson suggested executive session for this topic
• Director Diane Jones: “If we granted this variance, would you guarantee building within one year?”  Answer: No
• Mr. Guillory stated he might not purchase said property without this variance.  “There are violations of the DPOA Bill of Assurance everywhere in Diamondhead.”

• This issue was ‘tabled’ for more discussion.

Questers’ Request for Plaque to be placed in Country Club ~ Barbara Sloan presented this request and stipulated the use of a wall in the Country Club hall.  Approved Unanimously.

Safety Committee Presentation ~ Allan Magee

Click on the pictures to view:

• Allan explained that the #1 priority for DH residents is security.  When Pat Mahoney was our chief of police we had 23 hour security in Diamondhead.  Many residents think we still do.  The truth is the gate is only manned 6:am à 8:pm.
• Director Debbie Clement asked “How are we going to pay for it?”
• Director Sharon Carr asked “How will this increase the budget?”
• Answer:  < $70,000 added to the yearly budget.
• Allan Magee offered to call a meeting of the community to verify his understanding of this desire by the residents.
• Director Dan Hodson agrees with the need for 24 hour security and noted “several issues with the Front Gate.  Dan has witnessed medical emergencies that took 45 minutes for a response.
• Director Sharon Carr stated “we never should have used someone (Front Gate installer) from so far away (Texarkana).  But we did.”

General Manager’s Report:

Dennis Dubuque noted that during his first 4 months of employment he has become familiar with Diamondhead’s issues.

• “Diamondhead has problems.”  
• Several of these issues are due to Developers. 
• Half of the Lots are in default.
• Tennis & Basket Ball courts will be resurfaced in the Spring.
• A homeowner wants H-2 status due to a septic / gray water system located on the adjacent lot.  The Board said:  No
• $4050.00 for new gate tags – 300 tags [$13.50 each]

  Motion made and approved unanimously.

• One option to prevent tail gating at the Front Gate is to re-direct the out-going traffic.  This would prevent the out-bound gate from opening up separately.
• Repair of Police Cruisers (2):  $2552.00
• Pool Chemicals:  $3016.73 ~ approved unanimously
• Golf Course Chemicals:  $23,943.50
• Golf course Sprayer: $9538 + $600 taxes  Board ratified straw vote unanimously
• Employee job descriptions are on file in the POA office. 
• Rule/Regulation changes:  Click on the picture to view each of three changes made

Sales Tax –Change will separate tax
 from the purchase price.
 approved unanimously

Define “family” golf membership from “husband & wife” to “legally married couple”.  Approved, D.J. Bell opposed

Trail & Cart Path fees:  Change to à

1)     An annual trail fee of $50.00 shall be included in each membership fee.

2)     & 3) = 60% of golf membership fees go to golf course revenue

                  35% - cart rental, 5% -cart path fund.

     “This will make life easier” for the front office staff.

Vote: 4-4 / President Gary Pritch broke the tie with a No vote.  More information will be shared at next month’s Board meeting.

Old Business

DPOA has “18 or 19” returned lots and “maybe 22 or 23 in inventory”.  April 1^st taxes will be due on these lots. “2 or 3 are buildable” lots.  There has been Board discussion regarding giving these lots to prospective builders who would then pay POA dues on each lot.  GM Dennis asked two builders about this option – neither was interested.  Motion made and passed - Jim Ott opposed.

A request was received for permission to build a boat dock on an owner’s property before the house is built.  This issue was ‘tabled’ until next month for additional information.

ACC Recommended Revision Re: Sheds:  Motion made and accepted unanimously.

click on picture to view: 

Moffitt & Philips Requested Board Guidance for Lot Disposition:

The collection agency receives $250.00 per hour.  Issue “tabled” for more discussion.

RV Storage Area:  Discussion revolved around the expense of finding, clearing and fencing a level, vacant lot.  Additional comments:  Liability issue, turn into a junk yard, what to do with abandoned RVs, etc.  It was deemed- Not a good idea.

19^th Hole:  Director Jim Ott received complaints regarding the 19^th Hole operating hours.  GM Dennis explained that Summer hours will extend operation to 8:pm

Pool Hours:  President Gary explained that the pool will have the same number of hours as last year, but they may slide from 10am – 7pm à 11am - 8pm.  Rentals will start at 8:pm.

Board liaison Openings: 

·       Roads Committee Liaison = Diane Jones

·       Youth Committee Liaison = D.J. Bell

·       Community Standards Committee = Gary Pritch

·       Public Relations Liaison Jim Ott noted there are no members at this time.

Board adjourned to Executive Session @ 8:50pm

• Personnel Matter

Notes provided by,

Diane Porterfield

adianerdh@att.net

620-3167