Board Members
Present:
President Gary
Pritsch Sharon Carr
Treasurer Martha Lindvall Jim Ott
Secretary Debbie
Clement
GM Dennis Dubuque
Board Members Absent:
Vice President D.J. Bell Diane Jones
7:02 pm – The meeting opened with the approval of the April
Board minutes with one correction.
Vacated Board position was filled by Diane Porterfield. The following message was sent to each Board
member for their consideration: click on
the picture to view
 |
| Resource: DH Community News |
Director Jim Ott: “I see no conflict with telling
the truth of what happens.”
Director Sharon Carr:
“I think that is how it should be.”
Director Martha Lindvall: “I see no conflict.” Agreement by all Board members present.
President Gary Pritsch led Diane Porterfield in
the Oath of Office.
GM Report ~ Dennis
Dubuque – click on the picture to view
Rule of the Month: Sign Policy Update – click on the picture
to viewIrrigation Pump for the golf course. Three (3) bids were received. The bid for $21,000 was deemed the most appropriate for Diamondhead’s needs. The 2017 Budget already approved $19,000 for this purpose. This request for purchase is being sent to the Finance Committee for approval of the extra $2,100 to be obtained from the Capital Reserve Fund.
GM Dennis Dubuque has hired a “Handy Man” to work at his discretion. This will include the maintenance of the
common grounds, facility maintenance, assisting Eddie when needed, etc.
Employee Hand Book
section regarding new hire drug testing [Section 505, Paragraph G1] was deleted
from the Hand Book with a vote of 5 to 1.
Diane Porterfield voted No.
GM Dennis Dubuque assured the Board that he would take
control of deciding when an employee should be drug tested.
Straw Votes ~
1. 19th
Hole air conditioner straw vote was ratified for $1,500. Passed unanimously.
2. Tennis
/ Basket Ball courts for $14,000. Passed unanimously.
Old Business
By-Laws Proposal: Each Board member expressed their concerns
with individual proposed articles. Discussion regarding:
·
Article VI (a) “an attempt shall be made to
receive 3 competitive bids”.
·
Article VI (b) should an amount be stated to
establish the petty cash fund?
·
GM Dubuque explained the need and purpose of the
allotted $1,500.
Articles were reviewed – Motion to approve Proposed By-Laws
with specified alterations was passed unanimously. The Proposed By-Laws will be sent to the members in good standing to be voted on Article by Article on July 1st.
New Business
Public relations –
Jim Ott made a request for equal funding to advertise our “great” community
as with the advertisement of the Golf Course.
Dennis explained his future plans for advertising the club house.
Financial Highlights
for April is late in coming due to a Quick Books issue and the leaving of the
accountant. A new Book Keeper, Tonya
Bolin, has been hired. The Financial
Highlights should be current in one more week.
Recommendation from the Finance
Committee to appropriate $20,000 that remained in the last year’s operating
account.
- $10,000 to Contingency Fund
- $ 5,000 to Capital Reserve Account
- $ 5,000 to Operating Fund
This was approved
by the Board – unanimously
GM Dennis introduced a “punch
card” system for use with the purchase of golf games / purchases.
The Board adjourned to Executive Session @ 8:40pm
Notes provided by
Diane Porterfield
620-3167
