Board Meeting ~ June 22, 2017

Board Members Present:

President Gary Pritsch               Jim Ott
Vice President D.J. Bell              Sharon Carr
Treasurer Martha Lindvall       James Meredith
                                                      Diane Porterfield

GM Dennis Dubuque

Board Members Absent:
Secretary Debbie Clement (Resigned 6/22/17, before board meeting)
Diane Jones

The Board meeting began at 7:pm with the unanimous approval of the May Board minutes.

Bee Keeping Proposal: 

Melanie Landrum presented a request for Bee Keeping to be allowed in Diamondhead.  The virtues of Bee Keeping was extolled, as well as the dangers involved. click this link for more information:
American BeeKeeping Federation
A portion of the DPOA Bill of Assurance was quoted: ‘5. Nuisance: No unlawful or noxious or offensive trade of activity shall be permitted on any lot, nor shall anything be done thereon which shall be or become an annoyance or nuisance to the neighborhood. ... No animals or fowl shall be kept or maintained on said lot except customary household pets.’

The Board decided to table this discussion for further review.

ACC Proposal – Dave Orel:  Click on the picture to view:

Click on this link for more information:  www.deervalleyhb.com

The Board gave its unanimous approval.

GM Report:  Dennis Dubuque

Click on the picture to view:

Standard of the Month:  2002-01-13A Speed limits in Diamondhead

Click on the picture to view:

Note:  The Agenda states “IRS Notice”.  This agenda item was later deleted.

Old Business:

By-Laws Revisions:  DPOA attorney, Carl Crow, has declared the Proposed By-Laws Revision “acceptable”.  These By-Laws revisions will appear in this year’s ballot for membership approval.
Ballots go out by July 1st.  👉  Your Vote Is Important !  👈

New Business:

Financial Report:  The recently hired accountant left her position.  We are looking for a new accountant.  Click on the picture to view the April Financial Highlights:

Straw Vote Ratified:  A “straw vote” was taken to approve $4300.00 to repair a culvert on Stonefield Dr. Vote was unanimously approved.

Insurance Quote:  click on picture to view:

Air Conditioner for the Club House:  A new air conditioner for $3,534.00 +tax was approved unanimously. 

#2 Cart Barn roof:  2 bids have been received for a new metal roof.  Bids ranged from $25,000 à $15,000.  Issue was tabled to wait for a 3^rd bid.  

#1 Cart Path repair:  Money in the Cart Path Fund will provide the $6,900 needed for this asphalt cart path.  Sharon Carr, James Meredith & Martha Lindvall voted to approve.  D.J. Bell, Diane Porterfield & Jim Ott opposed (suggesting a more permanent use of designated funds).  President Gary Pritsch broke the tie by approving this repair of 250 feet by 8-foot-wide cart path.

Roads Expense report:  President Gary passed out a road’s expense report at Diane Porterfield’s request.  Click on the picture to view:

Annual Dues Update: 

·         Houses à 650 billed => 41 delinquent  (6.3%)

·         Lots à 970 billed => 618 delinquent (63.7%)

o   Total $370,000 bad debt expense 

o   Budgeted bad debt expense = $315,000

§  $55,000 shortfall that must be made up this year.

Director Jim Ott comments on the financial status & the developer status of Diamondhead:

                (paraphrased) Diamondhead’s demographics have changed. Those 618 lots that are no longer paying dues are a good example of this dynamic change.  The ‘developer’ is no longer selling DH lots.  The POA cannot attract people from various parts of the nation. “That is the developer’s job.”  The developer / Grantor is allowing us to “wave in the wind”.  “I’m looking for a way for the Board to put pressure on the developer to sell more lots so that we can obtain more income for this property owner’s association.” 

Sharon Carr:  Maybe the addition of Modular homes will entice new property owners.

Diane Porterfield:  This may be a good opening for discussion regarding possible changes to the current Bill of Assurance.  Last week’s Candidates Night brought up the idea of adding Garden Homes, multi-family units, etc. as additional options for prospective buyers into our community.

Jim Ott:  These are great ideas, but the POA does not have the capability to sell lots.  The developer does and should.  We need to explore all our options.

Diane Porterfield:  I suggest a committee be formed to look into this issue further.  I agree with Jim.

GM Dennis Dubuque:  Some lots are being replated and sold as larger lots.  The current developer is trying to sell this development.  So, nothing more is expected until a new developer is in place.  The “developer” changed his status to “Grantor” several years ago.

Sharon Carr:  If he is no longer the developer, he should pay POA dues on the 650-1,000 (depending on the replated size) lots he owns.

President Gary Pritsch asked for any further discussion. 

Meeting was adjourned to Executive Session @ 8:pm

Noted provided by,
Diane Porterfield
adianerdh@att.net
620-3167