Annual Meeting ~ Aug 19, 2017

Board Members Present:

President Gary Pristch                        Sharon Carr
Vice President DJ Bell                        Jim Ott
Secretary Diane Porterfield                 James Meredith
Treasurer Martha Lindvall                   [Cheryl Standing]

General Manager:   Dennis Dubuque 

Board Member Absent:

Diane Jones 

President Gary Pristch welcomed the membership to this year’s annual meeting.

The Minutes from 2016 Annual meeting was passed unanimously with Martha Lindvall making the motion and Jim Ott providing the second.

10% of the membership must be present or accountable by proxy.  205 ballots were received with 111 proxies…. Giving the Board in excess of the needed requirement to pass the proposed By-Law changes.  ·       
ALL Articles I -- XV passed.

Annual Audit is available in the POA Office

call: 262-4470 ~ to make it available for you

Committee Reports:

Architectural Control Committee – Board Liaison Sharon Carr explained that we only had 2 home permits this year.

Community Standards Committee – Board Liaison Sharon Carr gave GM Dennis Dubuque credit for taking care of each concern as it came to his attention.

Beautification Committee – Chairperson Kay Calderon announced the goals as:  landscaping, maintenance, fund raising and decorations for various holidays throughout the year.  November 18th à Baked goods fund raiser.  This money is used for shrubs, plants & decorations.  New Christmas trees for the front entrance and swing sets for the Kiddie Koral.  This year the Committee’s person of the year is Sharon Perisho.   Thank you Sharon !

Finance Committee – Board Liaison Martha Lindvall 

·         Members consist of chairman, board liaison and four -five members

·         Meets monthly to review most recent financial statements – comparing operating results to budget

·         Advise board/GM on financial issues

·         Prepare annual budget for board approval – prepared in detail for all revenue and expense items, by department – the budgeting process starts early January, meeting weekly

·         Chairman and/or treasurer meet with GM on department managers to receive input for needs of the coming year

·         Review the economic forecasts of energy, fuel, CPI, etc. for increase or decrease of budget items

Golf Committee

Board Liaison James Meredith -click on the picture to view

Roads Committee – Chairman Bob Jones as read by Board Liaison Gary Pritsch

To begin, I believe we have approximately 43 miles of roads in Diamondhead, approximately 30 miles of which are hard-surface (chip and seal).  For comparison, consider this:  Starting at the Diamondhead front gate, travel Highway 171 and Highway 84 to Interstate 30, go east and take the Highway 270 exit toward Hot Springs.  Travel Highway 270 to Carpenter Dam Road, and take Carpenter Dam Road back to Highway 290.  You still have not gone quite 30 miles. 

Each year, the Roads Committee tries to examine that amount of road mileage and determine the mile or so that is in the greatest need of repair and resurfacing.  Additionally, they need to determine which culverts, if any, need replacing, which ditches are most in need of cleaning, and assess gravel roads for need of gravel and grading, then get Eddie to try to work that into his schedule.   

Safety Committee – Committee Chairman Allan MaGee:  We think we have now come up with a plan the will improve the front gate tremendously.

Youth Committee – Board Liaison DJ Bell read for Katherine Duncan:

Good evening!  Being a part of the youth Committee for the past year has brought me much joy.  I enjoy seeing all the smiles on the kits’ faces during parties and activities.  We have had a fantastic year.  For Halloween, we had a head count of around 60 children for the party.  For Christmas, we had Santa and a hayride with about 40 children.  Then we had our Mardi Gras Fundraiser which was for adults only and raised almost $600 for the youth.  Easter came along and was a huge hit!  We hid over 350 eggs and had a wonderful turnout.  I hope to give the Youth of Diamondhead another fun year of activities!  My next move is another fundraiser to get ready for Halloween.  Thank you for letting me be a part of this great community!  My apologies for not being here tonight, but I am out of town.  Here's to another productive year!

Sincerely,

Katherine Duncan

Social Committee – Committee Chairperson Sharon Perisho:  Sharon asked for volunteers to join in her efforts to plan community social events.

50th  Anniversary Committee – Committee chairperson Debbie Clement:

·         Good Evening.  I’m the chairperson for Diamondhead’s Nifty Fifty Golden Anniversary Celebration which will occur in 2019.

·         My committee members are right now passing out information about our first fundraiser which will be a cookbook comprised of all your great recipes, so please read the flyer for more info.

·         We will have a design contest for and the selling of t-shirts and golf towels.

·         Planning is already underway for several events to enjoy à a family day at the pool with hot dogs + hamburgers, a 1969 theme party and a semi-formal dinner and dance with entertainment.

·         So, stay tuned for more information as time goes on.·         If you’re interested in joining the planning of these events, just let me know:  debb.clement@hotmail.com or come to our next meeting which will be on Monday, September 18^th in the library at 3:00 p.m. 

What is your vision for Diamondhead?

The Board wants to hear from you à the members of Diamondhead.  What would you like to see happen in Diamondhead?  How do you think the Board and/or management should be spending it’s time?   Where should we concentrate our funds?  It is your community.  We want to do the things that are important to you.  During the course of this next week, we would like you to put your thoughts on paper & let us know where you want us to concentrate our efforts during this coming year.  Drop them off at the POA office.  diamondheadcommunity@yahoo.com   We will compile those thoughts and concerns to present you with our Marching Orders!  Thank you !

Nomination Committee for next year will be:  Bob Jones, Don Oseroff, Jim Hannon, Dave Orel and the chairman of this committee is the Vice President of the Board, David (DJ) Bell.

Ballot Results on By-Laws: 

Clcik on picture to view

All Articles IàXV passed à President Gary Pritsch and Secretary Diane Porterfield signed this 2017 updated version of the Diamondhead By-Laws

Ballot Results on Board members:

Election Results

Cheryl Standing ------------131 = 2 year term
Diane Porterfield -----------101 = 2 year term
Diane Jones -----------------143 = 3 year term
David Bell -------------------156 = 3 year term
James Meredith -------------172 = 3 year term

Total Ballots cast = 205

All five Candidates were sworn into office by President Gary Pritsch.  The board adjourned to executive session to choose the officers of the Board:

President = Gary Pritsch

Vice President = DJ Bell

Secretary = Diane Porterfield

Treasurer = Martha Lindvall

General Manager Report – Dennis Dubuque:  

click on picture to view

Citizen of the Year Award:   Angela Coldeway 

click on picture to view

Adjournment:  Martha Lindvall moved to adjourn and Sharon Carr seconded this motion.  President Gary Pritsch adjourned the meeting. 

Financial Highlights for June & July:  Click on the pictures to view:

June Financial Highlights

July Financial Highlights