Board Members Present:
President Suzie Combs
John Cummings
Treasurer John Porter Ken Benck
Secretary Faye Taylor Diane Jones
Larry Hibbs
Board Member Absent:
Vice President Joe Claflin
Meeting opened with a slide show presentation by Jimmy Weber
extolling the merits of DISK GOLF.
Jimmy is the Chairman of the Architectural Committee and a member of the
Long Range Planning Committee. Together
with the encouragement of the Youth Committee / Kathy DeVilbiss, made this new
and exciting sport a real possibility for Diamondhead.
To view pictures, design ideas and costs involved for Disk Golf, click here.
Communication – Constant Contact ~ Suzie Combs: In an attempt to meet the growing need for
open communication between Management and DPOA Membership, an email
communication system, Constant Contact, has been researched. This system will allow the management to send
accurate and timely messages via email to update the membership. The cost involved will
be per email address with unlimited email messages available. Suzie stated that approximately 500 accurate
email addresses are currently on file in the POA Office.
Sunday Golf Trail Event:
Discussion regarding the possibility of non-golfers enjoying the use of
golf trails included several ideas. This
topic will be open for more ideas during the Town Meeting.
Front Gate is open 24 / 7.
Security payroll has greatly increased.
Currently the finance committee is questioning the financial feasibility. Why did POA members purchase gate cards?
Tree Removal: A tree
company will be removing large trees from the Old County Club area on Friday,
January 17, 2014. If any DH Resident
would like to use this tree service, please call the Front office à
this will help to cut the cost to the DPOA.
Country Club Policy & Procedures – Mary Pracht: A ‘first draft’ was presented regarding
changes in the management / rental fees / costs involved in the use of DH
facilities. Some of these areas
are:
- Cancelation fees
- Reservations
- This will now be mandatory for any & all groups or individuals wanting to use any rooms (cards, BINGO, Quilting, etc).
- Sounds system deposit
- Pavilion reservations needed
- Linen availability / rental fee
Country Club will be closed on Monday until
the “time change’.
Tuesday à
Saturday 7am – 11pm
Finance Committee – John Porter: Finance Committee met last Wednesday to begin
the Budget process. Currently revenue is
1.4 million with expenditures of 1.480 million.
“We are about $80,000.00 in the hole”.
This revenue is based on 630 homes + 570 lots.
We will meet again next Wednesday to discuss budget cuts; “The big one being the Security department.” Finance Committee Notes
South Side Culvert is washed out at Possum Run. Riviera Utilities and DPOA Road Committee
will be looking into this situation. “Will
be an expensive situation” John Cummings.
A Private Session was called at 8:25. for ‘Personnel Reasons’. Agenda meeting began again about 10 minutes
later.
DRC = Diamondhead Resort Community is selling Diamondhead to
a new Developer.
Asking price is $8 million.
Security Committee – Ken Benck: 2 police car units have become available for
the cost of $20,000. One unit has 80,000
miles….the other is ‘low mileage’. The
Board expressed the desperate need for these new vehicles. Diane Jones asked
if this expense could be financed. à Possible use of the Contingency
fund for this purpose. (???)
Bullet Proof Vest to be purchased with the possible
financial aid of the Arkansas Chief of Police Association. $500.00 +
The moving of the Police Department across the street to the
‘Deli’ area was discussed with more information requested regarding utility
costs, rental fees, set-up expense, and manning of the current Police
Department building with 1 full time employee à for an information
source.
Mary Pracht brought a request from the Finance Committee to
use photo sensor timers on the Front Gate & POA office lighting system.
Marque at the Front Gate needs to be current with its
information.
Today the
Marque read “Be courteous, turn lights off at the Front Gate”. I asked about the purpose of this message and
was told that the Gate personnel can not see the sticker on the car’s window
when the lights are on.
Law Suite Cases (2) will be explained to the Town Meeting
next Thursday,
Beautification Committee – Faye Taylor: Made a request for a $6,700.00 sprinkler
system for the Country Club landscape. Consensus
from the Board: police cars are more important at this time. The Board suggested a Fund raiser by the
Beautification Committee.
For the ‘Official’Town Meeting Agenda click here. This should be posted on Tuesday, Jan. 21st.
Jan. 23rd update: I did not see the "official Town Meeting Agenda" on Diamondhead's Official site as promised by President Suzie Combs.
Jan. 23rd update: I did not see the "official Town Meeting Agenda" on Diamondhead's Official site as promised by President Suzie Combs.
Meeting ended at 9:34pm
Notes provided by,
Diane Porterfield
