Agenda Meeting ~ March 20, 2014

Board Members Present:

President Mary Pracht                    Diane Jones

Vice President Joe Claflin              John Cummings

Treasurer John Porter                     Suzie Combs

Secretary Faye Taylor

General Manager James Turner

Board Members Absent:

Larry Hibbs

Ken Benck

            Meeting began with a presentation by Nominating Committee member, Bob Jones.  Bob proposed changes to the written procedures to reflect actual alterations that have been implemented:

• No Ballot Box will be available in the POA office.
• All Ballots will be sent to a 3^rd party / Accounting Firm in the envelope provided.
• Last day to apply for a Board position is April 30^th
• Anyone interested in running for the Board should obtain a copy of the By-Laws, Bill of Assurance & the Ethics Statement.

Click here to view Nominating Committee's letter to the community. 

Disk Golf – The Board will vote on this issue during the next Board meeting, 3-27-14.

Front Gate / Tennis Courts Lighting will be handled by the DPOA management / GM James Turner.

Legal Issues:

• Jerry Chambliss vs. Fred Ensminger vs. DPOA
• Sam Porterfield vs. DPOA Board of Directors
• For a full report on these issues, click here.

Outstanding Gift Certificates to the 19^th Hole will be honored by the Green Herb.

Lake Hamilton Fire Dues will be discussed at next week’s Town meeting.  The Board will accept questions noting Article VI of the By-Laws.

Kiddie Koral:  A car accident occurred last month where the fence with damaged.  The driver was ticketed and management is awaiting the insurance adjuster’s results.

POS (Point of Sale) System:  The Green Herb / 19^th Hole plans to use the POS system in the near future.  The Green Herb will be hiring Neal as their accountant – separately from the Neal’s DPOA service.

Discipline is pending for residents regarding 19^th Hole gambling and disruptive behavioral issues.

ACC:  John Cummings informed the Board:

• 6 home permits
• RV - Metal structure / against regulations:   For details, Click here to view DPOA Architectural and Building Regulations, Policies and Procedures document, page 4 (Regulations), A-3 on the official website
• "Aesthetic Value:  ...Metal prefabricated carports, as permanent sturctures, are not permitted."

• Light House Cove

Cemetery Lot Fence will be discussed during next week’s Town Meeting.  Pros & Cons ?

Delinquent Dues:  Click here to view the current DPOA Dues& Assessment Policy. 

• Only members ‘in good standing’ will have access to amenities:
• This includes the 19^th Hole, Club House, Exercise equipment, Swimming Pool, Golf course, etc.
• All membership meetings will be off limits to those members who are delinquent in their Annual Dues / Assessments. 

2014 / 2015 Budget ~ Treasurer John Porter:

Changes have been made to reflect the Board’s desire to maintain 24 / 7 Security for Diamondhead.  These changes will be addressed at the Town meeting on Thursday, March 27^th.

·        $130,000 will be added to the Capital Improvement fund to be used at the discretion of the Board.

          o       #30,000 is ear marked for Police / Security Department

                   §        $130,700 à $169.894

          o       Back Hoe lease proposal

A $100,000 line of credit will be extended for another year at a cost of $125.00

Police Report Log is available on the Official Web site. 

Town Meeting:  Thursday, March 27^th @ 6:pm

Board Meeting:  Thursday, March 27^th @  7:pm

Notes submitted by,

Diane Porterfield

adianerdh@att.net