Agenda meeting ~ July 16, 2015

Board members present:

President Mary Pracht               Suzie Combs

Treasurer John Porter                Sharon Carr

Secretary Diane Jones               Larry Hibbs

John Coleman                            Chris Wesson

GM James Turner

Board member absent:

Vice President Joe Claflin

Meeting opened with President Mary Pracht introducing Steve Hildebrand.

Good Standing ~

DH member Steve Hildebrand was invited to speak before the Board.  Mr. Hildebrand expressed his recommendation that only ‘members in good standing’ / Annual Dues paid be allowed to attend Board meetings, i.e. Agenda, Town & Board.

This topic will be discussed at the July Town meeting and voted on by the Board at the Board meeting at 7:pm on July 23^rd.

Police Department ~

A Straw Vote was taken some time before the Agenda meeting (?) to keep the Diamondhead Police Department as is.  Motion passed unanimously.  Mary explained that a complete update regarding the Police Department remaining intact will be presented at the Town meeting on July 23^rd at 6:pm.

Other topics to be discussed at the Town meeting:

• Cost of new stickers that will be required of all who enter through the new lift gates.
• Side by Sides – additional information to be presented by Director John Coleman

Roads Committee Chairman Bob Jones presented a document to the Board members regarding the cost of resurfacing roads with Asphalt vs. Chip & Seal, as received from John Bratton.

• Asphalt - $11.36 per sq. yd. w/ 2” over lay.
• Chip & Seal - $3.95 per sq. yd.

Youth Committee Kathy DeVilbiss made a request for the Board to approve the resurfacing of the Tennis Court at a cost of $10,000.  The Youth committee would like to contribute $5,000 to this project.  Additionally, Kathy asked that the Board consider changing the Tennis court into three (3) Pickle Ball courts.

•  Note: Pickleball is being played on road way

Committees

President Mary Pracht reminded everyone that all committees are dissolved at the Annual meeting in August.  Sign-up sheets will be available at the Annual meeting.  New committee members & committee chairs will be installed at the discretion of the newly elected Board president.

Grease Trap

The bid received from City Plumbing of $12,000 was accepted by the Board with a Straw Vote taken during the Agenda meeting.  This vote gave the GM authority to proceed with this project.

This cost will cover:

• 1,000 gal. Tank – the minimum standard required by Hot Springs.
• Back hoe work
• Replacement of asphalt
• Man hole cover
• 19^th Hole will be open for prepackaged items only.  The kitchen will basically be shut down for 2 days.

Meeting adjourned

History:  When did this ‘grease trap’ issue begin?  

• Club house Facility planned and constructed in 2009 –

GM Todd Belz and Board members:

President Raymond Massey            Frank Pohlkamp

Vice President Jim Hannon             Tom Lockette

Secretary Mary Pracht                     Betts Winsor

Treasurer Terry Shipp                     Charles Wood

Tom Wright

After construction events:

• Fire protection / Sprinkler system - 'Club House Sprinkler System' click here to view:   Meeting with Fire Marshall    Discussion regarding secret Board meetings  (bottom of Notes)
• Grease Trap - Now must be installed at a cost of $12,000
•  Smoke venting system over the stove - Facility built without proper system - had to be installed before permit to open for business
• Food Service window - had to be closed up when the proper Sprinkler system was installed.

Notes provided by,

Diane Porterfield

adianerdh@att.net

620-3167