Town & Board meetings ~ July 23, 2015

Board Members Present:

President Mary Pracht           Larry Hibbs

Treasurer John Porter            John Coleman

Secretary Diane Jones           Chris Wasson

                                               Suzie Combs

Board Members Absent:

Vice President Joe Claflin

Director Sharon Carr

GM James Turner – not present

Town Meeting ~ July 23, 2015

President Mary Pracht announced her resignation from the Board.

• Mary read a list of received membership complaints that was taken to the GM
• Mary was accused by the GM of ‘interfering with the Front Office’. “Micromanaging”.  When members call Mary regarding any concern, it is her duty to relay this message to the GM.
• ‘Keep away from him and let him do his job’ was said by a Board member.
• ‘This Board is getting ready to do detrimental things to this community that I will not be a part of.’
• ‘I’m tired of the backstabbing going on by this Board’
• ‘I have more respect for the nay-sayers and the residents of this community than I do for this Board.’
• ‘Therefore, I resign as president & director of this Board.  Effective immediately!”

Treasurer John Porter adjourned the Board to Executive Session

Treasurer John Porter welcomed the membership back to the Town Meeting.

Committee Reports:

• Youth Committee ~ Diane Jones stated that the committee would table their request for resurfacing of the tennis courts until further information is received.
• Finance Report ~Chairman Frank Pohlkamp stated that the income is $5,000 over expenses.
• Road Committee ~ Chairman Bob Jones stated that a request has been made of the Board for resurfacing of the roads à the Board postponed / table this request.  See Agenda Meeting Notes for details.  “If we have money to maintain our golf course, we have money to maintain our roads.”
• Bob detailed the various road conditions and needs
• “we have only had chip & seal….never had asphalt out here”
• Director Chris Wasson did his own research regarding road repairs.  “Road Foundation is needed” and does not exist in DH (paraphrased)
• “The Road base was laid 40 years ago.”  As we find problems with the base we address that problem.  Bob Jones
• Bob Jones: “I would like to remind the Board that a request was made for a designated employee be assigned to the roads – exclusively.”  This has not been done.

Discussion erupted regarding the Rights of non-dues paying property owners.  Director John Porter stated these individuals ‘should not be using these facilities’.

·       Wild life committee is meeting Wednesday, August 19^th @ 6:30pm

Treasurer’s Report ~ John Porter read the Financial Highlights: click on picture to view

·       Note delinquent Lot Owners

·       Golf membership delinquencies

Liability Insurance for the PD:

• $12,950 yearly with a $20,000 deductable.  That is the reason we approved the DHPD.
• Another reason the Board changed their mind about using the County(s) police: Garland County Sheriff did not want us bringing Hot Spring County employees into their county. “Thank you Sheriff McCormack” (rhetorical statement)

Lift Gates

The big gate will be open during the day.  The lift gates will be down.  The radio stickers will allow entrance.  At night the iron gate will be closed and you will use your card for entrance.  John Porter stated:  “This is a work in progress.”

Member Lori Dabbs:  At night the Lift gates are not operating, Joel Tyner is not on duty, the Iron Gate still allows tail gating.  How does the lift gate help this community?

Member Jack Watson: regarding the lift gate radio stickers “ …for those who have not paid their dues – that they pay for their actuator.” (?)

John Porter announced the Annual meeting will be Saturday, August 15^th, 7:30 pm

Mr. Porter asked for a motion to adjourn.

Meeting adjourned.

  Board Meeting began at 7:19pm

Board members present:

Treasurer John Porter – acting President        Larry Hibbs

Secretary Diane Jones                                     Suzie Combs

                                                                        Chris Wasson

                                                                        John Coleman

Board members absent:

Vice President Joe Claflin                              Sharon Carr

Treasurer John Porter called the meeting to order

June minutes were passed unanimously.

Motion made to deny access to Board meeting to all DPOA members ‘not in good standing’.  By Laws Article 5:  “open to any member …”

·        Section 6:  duty of the board …to suspend the member from use of facility / activities of the member (if you have not paid your dues).

·       Town meetings & Agenda meetings are not mentioned in the By Laws. 

o      “This should be at the discretion of the Board”

·       Will ask Attorney Crow to review this issue on Monday.

·       Issue tabled

Acting President John Porter made a motion to rescind the previously passed motion to use Hot Spring County & Garland County / Chief Joel Tyner Police Department.  Click here for details.  Motion seconded and passed unanimously.

Lift Gate Stickers: $15.00 per sticker – a one time purchase

This issue was ‘tabled again’.  A Special meeting may be called for this topic.

John Porter: “Side-by-side matter is a mute issue.” We have adopted Arkansas State Laws in Diamondhead.  Director Chris Wasson asked for details.

Roads:  A motion to approved $100,000 for the roads was approved by the Board.

Thank you to DH member Lori Dabbs for recording these Board meetings.

Notes Provided by,

Diane Porterfield

adianerdh@att.net

620-3167