Board Meeting - 9-22-11

Executive Session as held 6:30 – 7:10 pm

Board Members Present:

President Rick Noffsinger                   Betts Winsor
Vice President Charles Wood             Doc Norwood
Treasurer Tom Lockette                      Byron Efird
Secretary Jack Watson                        Faye Taylor

Board Members Absent:
Ray Massey

Faye Taylor was asked to pray. 

Minutes from the July meeting were approved as written.

Treasurer’s Report – Tom Lockette:
“I just have a brief overview.  We have $285,573 in the bank as of the end of August.  For the month we had a loss of almost $5,000 compared to a budgeted profit of $9,000.  So, we are about $14,000 below budget for the month.  Year to date our total loss is $56,200.  We are in the process of looking at a budget for the remainder of the year that will be reviewed at the next Finance Committee.  I would say that in 4-6 weeks we will have some revised numbers for the end of the year.  I don’t read the Blog because it used to cause my stomach to get very upset and blood pressure to get high, but I understand there are some numbers in there for losses that, if they are what I heard they are for the year, we’re just not going to get there.  I don’t think we are going to meet the budget we’ve got out there.  It is not going to be anything catastrophic.  I don’t think it is anything we can’t deal with the rest of this year.”

New Business:

Executive Session: 
"We are still working on getting our finances in order and getting more reports on our finances through Tom."

• The Board has voted to not hire a GM at this time. 
• We are temporarily putting Sarah as acting GM   
• Todd will go back to being the golf pro. 

Lion’s Club donation of Electronic Marquee:

• Approved
• Location of marquee will be decided at a later date
• $711 that was designated for the Marquee fund will be turned over to the Lion’s Club.

POA charge of $75.00 for property relinquished to the POA:

• Approved 
• Tom Lockette voted – NO

Lake Hamilton Fire Department: 

• Approved
• Double doors of the Maintenance Shed will be replaced at the Fire Department’s expense.
• Trim trees (branches) along Right of Ways in roadways at Fire Department’s expense.

Secretary Jack Watson – Resolutions:

• Approved various resolutions.  This was done one at a time to clarify each resolution that was rescinded because of “no longer applicable”, or “clarification”.
• All these resolutions are available in the POA office for review by the membership.
• The collection policy will be reviewed on an annual basis prior to the next fiscal year.  Approved.

Road Construction:

• Approved:
• A speed bump will be added to the cost of road work.  This will be placed near the Entrance Gate.
• The roadway from the “foot of the hill up to the maintenance barn” will be paved.

Children in the 19^th Hole:

• Approved:  “There will be no change regarding the children in the 19^th Hole.”

Meeting was adjourned.

Notes submitted by,
Diane Porterfield