Board Meeting Notes - 1-26-12

Board members present:
President Rick Noffsinger                 Keith Harrison
Secretary Jack Watson                      Faye Taylor
Ray Massey                                       Dan Munroe
Doc Norwood

GM Sarah Dawson

Board member absent:
Byron Efird

The meeting was opened by approving the December Board minutes, and January Agenda meeting minutes.
The Financial Report was introduced and explained by GM Sarah Dawson.  Please see Post entitled Financial HighLights.

President Noffsinger announced that, during the Special Session of the Board, John Porter was elected to fill the 9^th position on the Board and Director Byron Efird resigned from the Board.  They will be installing Mr. Porter at the next Agenda Meeting and electing another 9^th member.  “If anyone would like to add your name to the list of candidates, let us know.”

New Business:

ACC Committee – Proposed New Permits and Fee Schedule – Liaison Jack Watson

• Storage Building permit application, Swimming Pool permit application, & reroofing permit application.

Director Ray Massey objected to the Reroofing permit application.  Director Jack Watson explained, “There is a requirement in the (DPOA) building code.”  Sarah Dawson explained that the International building code does require a roofing permit.
The vote was taken.  Dan Munroe, Jack Watson, Doc Norwood in favor of motion.  Ray Massey, Faye Taylor, Keith Harrison – against.  Rick Noffsinger : “I will go with what the ACC requests.  I vote yes.”  Motion Passes

• To accept the revised Permit Fee schedule

Director Jack Watson explained that these fees are based on the number of inspections required.  [set-up, electrical, plumbing, etc]  These fees are considerably lower than previous schedule.  Motion passed unanimously.

• Drive way may come up to road way - Motion passed unanimously.

Update to Employee Handbook/Golf Privileges – GM Sarah Dawson

See post with this title.

       Faye Taylor stated that these benefits should be for full-time employees only.

       Ray Massey & Rick Noffsinger explained that there are part-time employees who work for low wages.  This is a form of compensation.  Motion passed with Faye Taylor dissenting.

Recommendations From Golf Committee – DeOtis Cotton
See Golf Committee page for details – ‘1-26-12’

• Credit Card to be used to reserve 2 tee times or more…to be charged if tee times are not canceled without 24 hour advance notice and in case of no show.  A 50% charge will be assessed.  Motion passed.
• Wednesday Specials – Year round $25.00 Specials     Motion passed – Jack Watson dissenting.
• All Golf Carts to pay an annual registration fee of $25.00.

Ray Massey expressed the opinions of neighbors regarding golf cart owners who do not play golf.  Motion did not pass.  Ray Massey made a motion to require registration fee to all golf carts that use the golf trails.  This proposal was tabled until the next Town Meeting – Feb. 16^th 2012.

Police Car Situation – Rick Noffsinger
     One police car lost a rod, another police car lost its transmission.  Rick brought this to the board’s attention.  Management is in the process of looking for used police cars.

411 Plum Hollow – Rick Noffsinger
     This issue has already been addressed.  All resources have been utilized.  No problem with this residence.

Sprinkler System – Rick Noffsinger
        “The Club House is a Multi-Use complex.  We have been researching the cost of adding a sprinkler system for the last 2 months.  Jerry McAnear has done an excellent job in this regard.  Please refrain from posting comments regarding this issue on blog sites, Facebook, etc.  We are going to abide by State Codes, and lawyer’s advise.”

Community Standards Manual – Jack Watson
     Motion to adopt the updated manual – Motion passed unanimously.

A Special Session will be held before the Agenda meeting on Feb. 9^th to install board director, elect a new director, elect a new vice president & treasurer.

Meeting adjourned

Notes submitted by,
Diane Porterfield
Please let me know if any errors need to be corrected.