Agenda Meeting - Jan. 12, 2012

Board Members Present:
President Rick Noffsinger             Ray Massey
Secretary Jack Watson                 Keith Harrison
Treasurer Byron Efird                   Doc Norwood
Faye Taylor

Board Members Absent:

Vice President Charles Wood

President Noffsinger opened the meeting at 7:pm.

Jack Watson asked for discussion regarding ACC construction fees.  It was suggested to have a speaker address this issue at the Town Meeting.  It was noted that the ‘Drive Way’ regulations be altered to fit current practices.  Jack also mentioned that GM Sarah Dawson will be making changes to the employee bonus plan / benefit plan; golf privileges.  It was noted that this privilege is used as an incentive to employees.

GM Sarah Dawson spoke on the Food and Beverage prices.

Finalizing 2012-2013 Budget & Proposed Capital Expenditures – Some of the considerations to the budget are:  Deck at pool, irrigation system at Hole #16, Filter system in the kitchen.

Finance Committee – Jack Watson:  The committee agreed that there will be no request for a dues increase for the 2013 Fiscal year.

Country Club Fire Code Issue – Diamondhead has not been officially notified of any violation.  Ray Massey explained that “at the time that we built this building, it was not required (to put in a sprinkling system)”.  Mr. Massey told us that all the signed documentation is available in the office.  “A sprinkling system would be nice, if you want to pay 75-80 thousand dollars.  It is not necessary. "

Sarah Dawson stated that a contractor, Mike (?) came out ‘about 3 weeks ago’ and assured her that the Banquet room / multipurpose room is being used as intended.  “There is a firewall between the kitchen and the Banquet room.  There is not a sprinkling system required by any state code.  But, I also have a call into Jamie (?) of Arkansas code enforcement, to receive the proper documentation.”

Sale of Common Ground Property – Spring Brook
A current owner of a home on Spring Brook Drive wants to purchase the common ground area adjacent to their property.  Currently, this property has lake water access and a basketball court.

Lake Catherine Waterworks and Sewer Facilities Board of Garland County member John Commings spoke regarding the progress made on a deal to purchase Riviera Utilities.  John and Jim Hannon will address this issue at the next Town Meeting.  They will answer any questions from the membership.

Golf Committee – Keith Harrison stated that there will be no increase of golf membership next year.  A golf cart path annual maintenance fee of $25 will be recommended.  $3500.00 will carry over to the next fiscal year. 

Byron Efird suggested that the current $1500.00 dollar limit that has been placed on all capital expenditures without Board approval should be changed to $200.00. 

Rick suggested that the Board elect a Board member to fill the 9^th position.  He called for a motion to recess into the library to perform this needed function.  Doc Norwood made this motion, Keith Harrison seconded it.  The vote was taken: They had a quorum of 7 Board members.  Byron Efird & Faye Taylor opposed.  Motion passed. The Board recessed to the library.  Byron Efird walked out the back door, not attending the Executive Session.

Rick Noffsinger came back to report that Dan Munroe has been elected as the newest Board member by majority vote.  Keith Harrison stated that he voted for Dan Munroe because “he is my friend”.

Notes submitted by,

Diane Porterfield

Please let me know if any corrections are needed.