Board Meeting 4-26-12

Out Line for Board Meeting

Finance Report

Chief Joel Tyner's comments

Old Business:

     Electric Fences

     ABC Board Update !

     Family Fun Center

New Business:

     Point of Sale System

     Fire Door for 19th Hole

     Pool Regulations

     Capital Improvement Fund

Board Members Present:
President Rick Noffsinger              Faye Taylor
Vice President Dan Munroe           Joe Claflin
Secretary Jack Watson                 Keith Harrison
Treasurer John Porter                   Ray Massey
Doc Norwood

GM Sarah Dawson was not present

Meeting was opened in prayer by Director Faye Taylor

The 19^th Hole manager Wendy Bowen has not been available this past week.  The 19^th Hole will be closed at 7:pm on Friday, April 27^th.  There will be a GlenWood Prom Night here in the Banquet Room.  This was set up many months ago under the management of Eric Markle.  The 19^th Hole will be closed to the membership because of the minors that will be in the Banquet Room and using the facilities of the 19^th Hole.

Secretary Jack Watson ~ Motion to approve the minutes was made by Ray Massey and seconded by Keith Harrison.

Finance Report by John Porter:  Financial Highlights were not available because Sarah Dawson was not present.  John just finished compiling the information - Please see Financial Highlights Posted Today, 4-28-12

Joel Tyner was asked to speak:  “In case of emergency, we would like to be in contact with the ‘next of kin’.  It is important to have updated information on every member in Diamondhead.  In the past 3 days we have applied over 300 stickers.  “I can probably save this community $2000.00” by doing the stickers every 3 years. 

OLD BUSINESS:

ACC: Liaison Jack Watson:  A motion to grant an H2 Status for 411 Plum Hollow Blvd. Motion carried.
The ACC recommended the removal of permits needed for replacement of concrete  walk-ways, driveways, concrete pads, and to delete the item from the permit fee schedule – Motion carried.  Since this motion passed, there are two home-owners that will be refunded their permit fees.  Motion passed.

Electric Fences:  A motion was made to allow electric fences on all properties except golf course lots.  The electric fence will be allowed from the front of the house to the road way, but not along the golf course area.  All other properties will be allowed to have the electric fences with the proper signs in place.  The official motion will be forth coming from the ACC committee.  This motion passed, with Ray Massey and Keith Harrison opposed.

Update of the ABC Board Fines and probation:  See previous Board meeting Notes.  An appeal was made.  Result was GOOD!  “We have been wiped clean”.  We no longer have the $1,000 fine or the 1 year probation.  “We were found guilty of the infractions. But it was decided not the make the Diamondhead residents pay for what a few have done.”  “They will still be watching us real close.”  Joe Claflin stated that we must be very diligent on our Rules & Regulations.

John Porter requested a letter be written by our attorney to state that the ‘Family Fun Center’ agreement is, in fact, null & void to be placed in our files.  This letter will be forth coming.

New Business:
Community needs to be aware of the fact that Chief Joel Tyner will be charging a $10.00 fee for accident reports.

Point of Sale System~ John Porter:  “Where as the 19^th Hole has continually operated at less than the desired profit margin, the Finance Committee, along with the General Manager & the 19^th Hole management, believe that a Point of Sale system will improve tracking, inventory control, and provide other useful management tools.  Therefore, upon recommendation of the Finance Committee, I move that the DPOA Board approve the purchase of a Point of Sale System for the 19^th Hole at a cost not to exceed $3,500.00 and, in addition, the System may have an annual maintenance fee of approximately $500.00.”   This motion was passed unanimously.  “It is my belief that this system will pay for itself within 4-6 months”, John Porter.

A straw vote was taken at the Agenda Meeting to purchase a ‘Fire Door’ for the 19^th Hole.  The vote was taken, and passed unanimously.  The door has been ordered and will be here in the next week.  The crew that was hired to get Diamondhead in compliance with the Fire Marshal has been delayed by a few days.  The work will begin next week.

Pool Regulations ~ John Porter:  A proposal was passed by the Finance Committee.

Swimming Pool Proposal

Rick Noffsinger stated that this proposal has already been put into place, with the exception that the hourly fee will be $30 per hour.  A new manager has been put in place with Lynn Noffsinger as “pool coordinator” and Vice President Dan Munroe as Liaison.
Lynn stated that non-residents will be $50.00 per hour.
John Porter ~ GM Sarah Dawson was present in the Finance Committee meeting and never said a word about this being taken care of by any other individual.
Jack Watson ~ Don’t we need a resolution to put this into place?
Rick Noffsinger ~ Bottom line is, this is an administration issue, and the Finance Committee has advised us on this issue.  Now we will let the GM handle it.  We do not need a resolution to tell us how to run the swimming pool.
Jack Watson ~ I think we need a resolution to decide if we agree with the figures for the swimming pool…
Rick Noffsinger ~ I think, unless the community comes in and complains about the fees that are being charged, that is when the Board should address it.  At this time it is an administrative / GM issue.  We have administrators in place.  Basically, we do not need to step on the GM as long as they do a good job and they are running it by what you have just advised.  I don’t think this Board needs to spend their time making resolutions on how they need to run the swimming pool.
Jack Watson ~ I still think the Board should approve these guidelines.
Ray Massey ~ I think we have too much Board interference in our Property Owners Association.  We have a good General Manager.  I think we need to give her the authority to run this place.  I don’t think we need to dictate to her.  She is the administrator, she is in charge and she can do the job.
Dan Munroe ~ We have to trust the General Manager to make these kind of decisions.  If she is wrong, than we will correct the general manager.

Capital Improvement Fund ~ John Porter:  Introduced as a Fund to provide for any capital improvements that will be needed in the future.
Rick Noffsinger ~ stated that “We can not give the Finance Committee the authority to govern this board.  We have taken your recommendation under advisement, and you can bring it up again at the Agenda meeting.
Meeting was adjourned.
Notes Submitted by.
Diane Porterfield
Please let me know if there are any corrections needed.