Board Meeting 5-24-12

Board Members Present:
President Rick Noffsinger            Faye Taylor
Vice President Dan Munroe         Ray Massey
Secretary Jack Watson               Doc Norwood
Treasurer John Porter                 Keith Harrison

Board Member absent:
Joe Claflin

Meeting was opened in prayer by Faye Taylor. 
Blue print indicates corrections to these notes:
Ray Massey's statement has been added - 5-25-12
Clairification for recommendation of auditors added - 5-26-12
Dan Munroe resigned as Nominating Committee Chairman - 5-26-12
Treasurer John Porter submitted his correction to these notes  - 5-28-12
April Board minutes ~ Secretary Jack Watson:  Treasurer John Porter requested the minutes be amended to include the following statement:  “President Rick Noffsinger stated that the pool is and administrative duty, not a responsibility of the Finance Committee.”  After some discussion, this motion was approved unanimously.

Correction to the minutes of last meeting; Pursuant to the President’s statement that "fixing Pool fees is an administrative task, and the board need not get involved….." Omitted from the minutes;

(John Porter) further went on to state:
The DPOA bylaws, Article VI, section (1), subsection(d) clearly states that the directors shall have…..the power to establish user fees. Further subsection (a) clearly states it is within the powers of the Board to….adopt and publish rules and regulations governing the use of common areas……. It is not intended for the office staff, or the Pool Manager, to fix pool use fees and establish such rules and Regulations.

Finance Report ~ Treasurer John Porter: See Financial Highlights

Financial Highlights 4-30-12

Financial Highlights 4-30-12 pg 2

Old Business:

Roads Committee ~ Bob Jones:
Straw Vote was taken at the Agenda meeting to proceed with the budget submitted by the Roads Committee.  The official vote was taken and approved unanimously.  Roads Committee – Bob Jones has been approved to use the $50,000.00 as allocated in this year’s budget.  Currently, $47,000.00 has been appropriated.

New Business:

Golf Committee ~ DeOtis Cotton: 
DeOtis presented a proposal for future improvements of the Golf Greens during last week’s Town meeting.  President Rick Noffsinger suggested this subject be tabled until the new board seated in August has a chance to review this issue.  This was approved by the Board and by Mr. Cotton.

Capital Improvement Fund ~ Treasurer John Porter:

A Special Meeting will take place on Thursday, June 7^th, to discuss the merits of a Capital Improvement Fund / Long Term Planning.   Mr. Porter has presented a question before our attorney Jonathon Jones regarding the necessity for the community to have in place a Capital Reserve Fund.  The Attorney will be asked to be present at this Special Meeting on June 7^th. 
Ray Massesy stated, "I don't think people pay POA dues to be put in the bank.  I think people pay POA dues to be spent." What happens when we need money for Capital improvements?  "Special assessment or dues increase." Dan Munroe agreed with Ray Massey.
See Post with this title.

Candidates for the Board ~ Rick Noffsinger:  An announcement was made regarding 3 of the 12 candidates that have been disqualified from serving as Board Directors.  Questions were asked and answered.  Katherine Denow, Kevin Roth, and Larry Hibbs are no longer on the list of candidates.
Dan Munroe removed himself as chairman of the Nominating Committee.  Rick Noffsinger has taken over as Chairman of the Nominating Committee.

Financial Audit Proposal ~ Rick Noffsinger:  
Newkirk & Nordquist have presented a bid of $9,500.00, and is the recommendation of  GM Sara Dawson.   No vote was taken to approve.  Clairification:   The finance committee unanimously recommended Crass and Smith, CPAs to perform the audit.  Our By-Laws state that the Treasurer will take charge of the Finances of Property Owner's Association.  This is not and administrative function.

Golf Pro Shop Manager Resigns ~ Rick Noffsinger:

Dennis Calderon has resigned from his position as Golf Pro Shop Manager as of June 1^st, 2012.  Dennis stated his reasons for this decision “Harassment from residents”.  The Special Board Meeting that is scheduled for June 7^th, at 7:pm will include this issue.  An inventory of merchandise, issued gift certificates, and replacement of this employee will be discussed.

“If you have tickets for merchandise from the Pro Shop, come get it now!”

The meeting was adjourned.

Notes Submitted by,
Diane Porterfield
*Please let me know if any corrections or additions are needed.