Board Meeting 11-15-12

Board members present:

President Suzzi Combs                      Joe Claflin

Vice President Rick Noffsinger          Diane Jones
Treasurer Tom Moore                      Jack Watson
Secretary Faye Taylor                     John Porter
                                                      Diane Porterfield
GM Buddy Hudson

October 25, 2012 minutes were approved with one correction:  Page 2, first line, last 8 words were removed.

Treasurer’s Report:  Tom Moore

Diane Jones made a motion to accept the accounting firm of Dorsey & Company CPAS, LLC for a period of one year.  Seconded, passed unanimously.  They are already working to bring our financials up-to-date and transferring everything to QuickBooks.

ACC:  Jack Watson

The committee recommends rescinding Resolution 2006-14-04 since it is now obsolete.
This motion passed unanimously.
Jack Watson requests H2 status for E0851 (house) and E0849A (lot).  The new garage addition has been completed.  The garage extends over lots, 851 & 849A.  The garage is connected to the house by a ramp and not present a good appearance so a connecting ramp and new entrance and arbor on the house where added.
 
Rick Noffsinger made a motion to accept the ACC’s recommendation.  Motion approved.
 
Mr. Watson informed the Board of an H3 status that was “grandfathered” in, several years ago.  The original plan was to change the status to H2 +1 upon sale of said property.  This property has been sold twice since that time.  Jack is requesting opinions from the community regarding this situation.  Should we allow more than 2 lots to be combined into one dues paying lot, or not?  If the answer is yes, should there be a limit to the number of lots that may be combined for one (large) house?

You may send your responses to Jack Watson at: diamhajwats@hotmail.com

Golf Committee recommendation regarding golf cart fee of $50.00 per year.  Diane Porterfield made the motion to accept the recommendation of the Golf Committee for discussion purposes.  Motion died for lack of a second.

Rick Noffsinger suggested an alternative plan of adding a one dollar fee to each round of golf played.  This would increase revenue from the membership as the course is being used.  This idea was sent back to the Golf Committee for review.
 
Ethics Committee:  John Porter
The Code of Ethics is still be considered by the Ethics Committee.
Page 2, under ‘Information’, #11+12
Both of these items are saying the same thing. There is only need for one, and it should read: “Any information received exclusively in Executive session & pertaining to personnel / employee related issues will not be shared by verbal or written communications.”
Page 1, #9, Bullet 3:
Where a director learns of an opportunity for profit which may be valuable to him/her personally or to another organization of which he/she is a member, or to other persons known to the director. Excluding any opportunity that is brought to the attention of the DPOA for mutual benefit.

This is scheduled for a vote at the December Board meeting.

19^th Hole Conduct Statement:  Diane Porterfield

Diane reminded the Board that it was the President of the Board, Joe Claflin, who presented a request to the Public Safety Committee to come up with a policy for the 19^th Hole.  It was recommended by the Chairman of the Public Safety Committee, Jerry McAnear, to remove the 3^rd page from the intended policy.  So doing, the motion was made to accept pages 1+2 of the 19^th Hole. 
Tom Moore seconded the motion.
The 19^th Hole Liquor License is in the name of Manager Kevin Mosley.  Kevin is responsible to follow all ABC Board recommendations.  Therefore, Item #3 is redundant.
Diane revised her motion to accept pages 1+2 of the 19^th Hole Conduct Statement, omitting #3 in its entirety.
Motion passed with Rick Noffsinger dissenting.
 
By-Laws Committee:  Tom Moore
Vote was taken and passed to establish an ad hock committee to review the DPOA By-Laws with recommendations to be given to the Board in 120 days, beginning December 1^st.  Tom Moore will be the Liaison.  President Suzzi Combs will pick the chairman.
 
Nominating Committee:  Rick Noffsinger
Rick recommended naming a Nominating Committee Chair.
 
Police car purchase:  Rick Noffsinger
It is suggested to use the insurance money - $4300.00, for the purchase of a police car.
The question is – how much of unspent funds is left from that insurance check. (?)
GM is given permission to spend a maximum of $5,000.00 on the purchase of this vehicle with the understanding that:

• Wildlife committee will provide some of these funds (?).
• Scrap material from junk cars will bring in a few hundred dollars (?).
• Remainder of the Insurance check (?).

Motion was approved with John Porter abstaining.

Meeting adjourned.

Notes provided by,
Diane Porterfield