Town Meeting ~ November 14, 2013

All Current Board members present

Treasurer John Porter: Presented the Financial Highlights ~

DPOA Financial Highlights
Oct. 31, 2013

page 2

“I want to clarify our money situation. We have more cash available for a couple of reasons: …”

• The Sticker Fees
• Over payment on a tracker lease
• Totaling $39,000.00

Paraphrased:  Over all we are taking in less money this year because delinquencies on lots are up 10%.  We are taking measures to keep costs down, and our cash flow is slowing down this time of year.  All of our Annual Dues have been paid, all of our semi-annual dues have been paid, the only thing we have coming in is the income from the 19^th Hole, the golf course and the few who pay their dues monthly.  That money is about $170,000.00.  Our over head costs is running right at $35,000 per month. 

• $35,000 over the next 5 months = $175,000
• We will need to cut some costs
• Assets are wearing out – we must be pro-active in maintaining our assets.  This is what maintains our property values

Update on Expenses – Suzzi Combs:

• Maintenance Truck had 165,000 miles, transmission shot, water going out, time for new tires…
• Replacement truck was purchased for $25,000 (Sticker price >$40,000) GM Quad-cab V-8 all terrain 4 wheel drive silver pearl short bed pickup. New temp. Plates.
• Eddie pays mileage to drive the truck home.  Should this truck have a DPOA sign on it?
• Rental Fees for Banquet Room.  6 volunteers are requested to research this issue.  Currently the daily overhead cost is $180.00 per day.
• New regulations for those DH member groups who use the facility at no charge:
• Card groups
• Quilters
• BINGO
• Others (?)

Mary Pracht & Diane Jones will be heading up this research committee.   Volunteers are welcome.

ACC- John Cummings:  nothing new

Beautification Committee – Gail Porter:  Gail, Thank you for sending me your report!   

• More information on the Annual Bake Sale – Click here
• Bake Sale Banner was displayed for DH members to view.
• Beautification Honor Plaque was discussed / proposed to be hung in the Club House.

Golf Committee – Faye Taylor: 

• A tremendous amount of fire wood is available.
• Voted to contribute $100.00 for the Luminaries
• Additional note by editor:  Dennis Calderon is no longer the Golf Shop manager.

Youth Committee – Kathy DeVilbiss:  Kathy, please send me your report.        Thank you!

• Requested volunteers for the decorations for Santa’s House
• And Luminaries –Thank you to the Golf Committee for the $100.00
• Hat was passed around for contributions

Standards Committee – Ken Benck:

• Smoke Detectors needed in the POA office & Golf Shop
• Youth Room door is not safe
• This room is being used for storage

Roads Committee – Bob Jones:  nothing new

Signage

Debbie Clements:  Nov. 2003  'No for sale signs could be posted’.  Jack Plumlee sent a letter to then President Russ Chapel changing this ruling.  “You do not need to get permission from the Grantor any more.”

Bob Jones:  The Bill of Assurance states that there should not be any signs posted.

Mary Gage:  The Bill of Assurance can not be changed by a Board of Director’s resolution.  Section 5. Nuisance: 

This issue does include lots.  “There are signs all over Diamondhead”

Publicity Committee – Mary Pracht:  “Committee is doing a terrific job, great ideas.”

Chairman: Barbara Schanke, Gail Porter, Sharon Perisho, Jeanie Zdiarski, Mary Becker, Virginia Paxton, (?), Karen Clinton.

• New publication on the DH web page:  “Focus on Diamondhead”
• Contest for a slogan for Diamondhead.

                 Mary, please send me your report.  Thank you!

List of Dates:  See DPOA Calendar of Events

Nov. 18^th closed session of the Board to review GM applicants

Nov. 21^st closed session to discuss a personnel matter

Nov. 21^st 7:pm Board meeting

Nov. 23^rd Annual Bake Sale

Nov. 24^th Blood Drive

Nov. 28^th Thanksgiving Day ~ The Community Church invites everybody in DH to join in their Thanksgiving Dinner and meet other Diamondhead folks.

Nov. 28^th 19^th Hole will open at 3:pm that afternoon

Dec. 5^th Decorate inside the Club House for Christmas

Dec. 8^th Decorate outside for Christmas

Dec. 10^th Employee’s appreciation day. (Letters for Christmas bonus was mailed out Monday, November 18^th )

Dec. 12^th Only Dec. Board Meeting

Dec. 14^th Luminaries

Dec. 14^th Santa’s Workshop

Dec. 14^th Golf Cart Crawl

Please check the DPOA Calendar of Events for verification of these dates.

The Town Talks

Kathy DeVilbiss:   Suggested military input.

Gordon Moore:  Happy with the things the Board is doing.  Wife is on the finance committee.  Mr. Moore corrected the Board regarding the mention of personnel position during an open Board meeting.

Jeanie Zdiarski:  Classified page on the Diamondhead web site

Suzzi Combs adjourned the meeting

Notes provided by,

Diane Porterfield

adianerdh@att.net