Board Members Present:
President Gary Pritsch
Jim Ott
Vice President DJ Bell
James Meredith
Treasurer Martha Lindvall Sharon Carr
Secretary Diane Porterfield Diane
Jones
Cheryl Standing
GM Dennis Dubuque
The Board meeting opened with the unanimous approval of the October 5,
2017 Board minutes.
Committee Reports:
Safety Committee: Allan Magee presented and
explained a motion passed by the Safety Committee for a request of $2,700.00 to
fund Front & South Side gates.
·
$1,300 à
replace “loops” to improve the tail-gating feature of Front Gate
·
$1,400 à
add S.O.S. [Siren Operated Sensors] system. $700 for each gate.
·
Total = $2,700
Discussion ensued. Questions
asked and answered. A motion was made by
Sharon Carr and seconded by Jim Ott to approve the $2,700 request. A roll-call vote was taken:
·
Sharon Carr – Yes
·
Jim Ott – Yes
·
James Meredith – Yes
·
Cheryl Standing – No
·
Martha Lindvall – Yes
·
Diane Jones – No
·
D.J. Bell – No
·
Diane Porterfield – Yes
·
Gary Pritsch – Yes à 6 “Yes” votes allow the
money to be appropriated through the Capital Improvement Fund. Motion passed 6 – 3.
Beautification Committee: Sharon
Perisho thanked the Social Committee for offering to help decorate Diamondhead
for Christmas! Beautification Committee
minutes will be forthcoming.
Finance Committee: Click here to view minutes
Click on the picture to view September Highlights:
Finance Committee: Click here to view minutes
Click on the picture to view September Highlights:
Youth Committee: Katherine Duncan invites all Diamondhead to
come out to Trunk or Treat à Halloween Night, October 31 – 5:30pm to
7:30pm à *Please
call the POA office if you would like to add your golf cart, vehicle trunk or
truck with candy to this spooky adventure!
Architectural Control Committee: The committee was asked to check on a sign posted for the
Black Oak Café. The sign was approved - Click here to view minutes
Long Range Planning Committee: Diane Porterfield read a message
from the LRP chairman Steven Still: LRP
committee met with the GM and received his ideas for the committee. We continue to receive ideas from the
community via email. Our next meeting
will conclude brainstorming and will begin evaluating ideas for further
consideration for the Long-Range Planning Committee. Click here to view reports
You may send in your suggestions to improve DH to: melanielandrumaplus@gmail.com
(There was something wrong with the previous email address. The secretary of the LRP committee has offered her email address for your convenience) Thanks Melanie 💚
(There was something wrong with the previous email address. The secretary of the LRP committee has offered her email address for your convenience) Thanks Melanie 💚
Wild Life Committee: D.J. Bell announced 7 deer have been killed
with 2 donated to Feed the Hungry.
GM Report: Click on the picture to view
Purchase Order requests:
·
Tractor seal replaced = $3,300 plus needed
clutch replacement à
total = $5,715.00
Tractor is leaking 5
gallons of hydraulic fluid per day.
o
-No motion made-
·
Golf Course chemicals pre order = $15,000
o
Sharon Carr made a motion to approve, Cheryl
Standing seconded this motion – Motion passed unanimously.
·
Police Cursor needs to replace the front main
seal = $1,100
o
Joel was asked to investigate a Federal surplus
vehicle.
o
-No motion made-
Property 10-26-2017
651 – billed
o
414 – paid in full * 4 paying next year’s dues
o
136 – automatic draft monthly
o
33 –
monthly walk-ins
o
44 –
Semi-annual
o
4 – past
due – paying
o
9 – GM
is working on with success
o
9 –
With Attorneys
967 Lots
o
307 -- paid in full
o
1 –
paying 2018-19 dues
o
51 –automatic
draft monthly
o
24 –
pass due, paying
o
581 – delinquent
o
382 – with the state land auction
IRS: GM Dennis Dubuque announced
that an IRS outstanding bill of $17,447.09, dated December 31, 2014 has been
cleared. Copies of the proof of payment
was sent to the IRS. New Balance is “Zero”
Click on the document provided for view:
OLD
Business / New Business
DRC Lots – Developer: Discussion involved “Limited Developer Status
Agreement” / June 9, 2006 and “Developer Agreement” / December 20, 2008.
o
Developer Agreement, section 6. Affiliated Development
Transactions: Should DRC, DH (Diamondhead Holdings,
LLC) or their affiliates, develop any property which is accessed by
utilization of a DPOA road, then DRC, DH or their affiliates shall cause
covenants and restrictions to be filed of record against such property that will
require the property owners within that development to pay DPOA dues
thereunder, commencing on the sale by DRC, DH or their affiliates to a third-party
purchaser. Any property, which is owned
by DRC, DH or their affiliates, outside the Diamondhead property, or can be
accessed utilizing roadways not the property of the DPOA, shall not be subject
to this paragraph. DRC, DH or their
affiliates shall be entitled to utilize the roadways owned by DPOA to access
its property, residential or commercial.
·
Read by GM Dennis Dubuque –referencing Black Oak
Café
o
Developer Agreement, section 3. DPOA Lot
Conveyance: The DPOA has installed a
program where lots can be conveyed to them in lieu of payment of the DPOA dues. The DPOA will transfer the ownership of the
property to the Developer by means of a Quit Claim Deed. Upon confirmation that title is acceptable,
the Developer will place the lot in its inventory for sale. The Developer will pay to the DPOA the sum of
$300,00 per lot at the time of transfer of the lot to the Developer. Upon acceptance of the lot the Developer will
be responsible for real estate taxes.
The parties further agree that DRC and DH, The Developer, will attempt
to sell individual lots to individual people who will then become owner of
those lots who will then remit payment of property ownership association dues
and Riviera Fees. The parties also
agree, however, that if the Developer should locate an entity that wishes to
purchase a block of lots held by Developer for the purpose of developing those lots
and selling them to unrelated third parties, the Developer may convey a block
of lots to such entity without additional approval from DPOA. Any entity(s) purchasing a block of lots from
DRC and/or DH (Diamondhead Holdings, LLC) shall
then be a “Developer” for purposes of this agreement. Provided however, that entity that receives
Developer Status must agree that a minimum 10% of the original number of lots
purchased or one lot, whichever is greater, shall become dues paying lots each
year thereafter, by either, sales of lots to third parties, construction of
homes, or dues paid by that third-party Developer. Should DRC and/or DH receive title to lots
back from a third-party Developer, for any reason, this provision shall not
apply.
·
Read by Diane Porterfield in answer to questions
received.
· These ‘Agreements’ are public documents available in the DPOA office.
· These ‘Agreements’ are public documents available in the DPOA office.
Other:
Rule/Regulation #1999-10-04
Diane Porterfield presented
Rule/Regulation #1999-10-04 for update:
the previous document dated June 24, 1999 reads “The maximum size of
sheds or detached storage buildings in Diamondhead shall be 240 square feet.” The update changes the square footage to read
“280 square feet”. This motion was made
by Sharon Carr, seconded by Diane Jones, motion passed unanimously. Click on pictures to view:
Credit Report Information: SBB Management Company, AAMC is ‘a new
technology’ for reporting assessment payments.
The board agreed to send this notice on to our attorneys for review. Click on the
picture to view:
Martha Lindvall moved to adjourn
to Executive Session. James Meredith
seconded the motion. Motion passed.
Executive Session:
Personnel
Legal
Personnel
Legal
