Diamondhead Property Owners Association
UNAPPROVED Minutes of 2012 Annual Meeting
August 18, 2012
Diamondhead Country Club
Board of Directors Present:Joe Claflin, President Raymond Massey
John Porter, Treasurer Rick Noffsinger
Jack Watson, Secretary Faye Taylor
Keith Harrison
Absent: Dan Munroe, Vice President
President Claflin called the 2012 Diamondhead Property Owners Association Annual Meeting to order at 7:30 P.M. and welcomed all those in attendance. Rev. Mike Fikes gave the invocation.
A motion to approve the minutes of the 2011 Annual Meeting was made by Director Massey and Seconded by Director Noffsinger. The motion passed unanimously.
President Claflin made the following comments:
He announded that in this past week the General Manager, Sarah Dawson, and 19th Hole Manager, Wendy Bowerman, had submitted their resignations. Actions have been taken to keep the 19th Hole operating and community business functioning. The new Board of Directors will be taking the appropriate and timely actions necessary to keep Diamondhead operational.
He noted that the Kiddie Koral has been refurbished and thanked the Youth Committee for their effort. A special thanks to those who headed the project, Kerry Crowe, Kelly Jaeger, Kathie DeVilbiss, Kelly Kendrick, Barbara Sloan and all the volunteers who worked on this project.
A project to establish a Capital Improvement Fund is being passed on to the new Board for consideration.
Also being passed to the new Board for consideration is the establishment of a Code of Ethics for Board Members.
A Point of Sale (POS) system is to be installed in the 19th Hole. This system will track sales, send orders to the kitchen and provide information to help improve the efficiency of the 19th Hole. John Porter and Kevin Roth are working to get this system installed and operational.
Thanks to the Beautification Committee for funding and installing the new sod at the front of the Club House. This was needed due to installation of pipes to provide water for the new fire sprinkler system in the Club House. Judy Thye noted that water from the lake, via golf course water, was used to water the sod. An irrigation system could not be installed in this area because of low water pressure in the Club House.
Also thanks to the Lions Club for the new Public Address (PA) system. The system will also include a DVD player for playing music or movies. Projects like this are being financed by the Bingo nights conducted by the Lions Club.
He noted that police Chief Tyner has installed a video security system throughout and around the Club House. Thank you Chief Tyner for increasing the security of Diamondhead.
He also commended Eddie Gilbreth for the outstanding job of keeping the golf course in excellent condition during the harsh summer we have experienced this year.
Director/Treasurer John Porter presented the financial statement for the year ended March 31, 2011 (attached). This is a preliminary statement since the financial audit is still in progress. The auditors expect to complete the audit and present their report in 7-10 days. He noted that the roads and culverts continue to be high cost items for repairs and replacements. Work is continuing to improve the profitability of the 19th Hole and hope is that the new POS system will help with this issue. He then introduced Mr. John Pratt, CPA from the auditing firm Crass & Smith.
Mr. Pratt noted that they are in the process of completing the audit and expect to have it completed in a week to 10 days. At this point there have been no major issues. There will be a letter with any recommendations submitted with the audit report.
Police Chief Tyner announced that he is forming a Diamondhead Emergency Response Team. The team would consist of 10 or more individuals who will be trained and equipped to respond to emergency situations. Funding for equipment may be available from government grants. Anyone interested may submit their name to the police department.
Director Massey gave an introduction to the Diamondhead Citizen of the Year Award. This year the award recipient is Mr. Bill Milligan for his outstanding service to Diamondhead. President Claflin Presented the award to Mr. Milligan.
President Claflin recognized Mr. Bob Jones for his work as Chairman of the Nominating Committee.
Director/Secretary Watson announced the results of the election. 1,085 ballots were mailed. Some property owners did not receive ballots and were issued ballots.This will have to be addressed prior to next year. The total ballots returned and counted was 419. The results are:
Three year term: Joe Clafin, Tom Moore and John Porter
Two year term: Diane Porterfield
One year term: Suzzi Combs
President Claflin thanked the retiring directors, Dan Munroe, Keith Harrison and Raymond Massey for their service. Rev. Mike Fikes administered the Oath of Office to the new board members.
Chief Matt Simpson of the Lake Hamilton Fire Department gave a presentation as the new Board went into Executive Session to elect new officers.
Respectfully submitted,
PENDING BOARD APPROVAL
Jack Watson, Secretary
Upon returning following the Executive Session, the new officers were announced:
President, Joe Claflin
Vice President, Rick Noffsinger
Treasurer, Tom Moore
Secretary, Faye Taylor
President Claflin announced that there are 16 different committee sheets on the back table that need volunteers for various jobs throughout the community and asked people to please consider signing up.
President Claflin said the Board needs resumes by the end of August for the board seat vacated by Dr. Norwood. Resumes should be taken to the POA office. The new member will be announced at the Agenda Meeting in September.
It was announced that Dean Hartwell is in the hospital with a broken pelvic bone following a fall.
President Claflin asked for a motion to adjourn. Jack Watson moved to adjourn, 2nd by Suzzi Combs. Motion passed.
Respectfully submitted.
PENDING BOARD APPROVAL
Faye Taylor, Secretary
