Board Meeting ~ July 25, 2013

Board Members Present:

President Suzzi Combs                     Jack Watson

Vice President Rick Noffsinger        Diane Jones       

Secretary Faye Taylor                       Joe Claflin

Treasurer Tom Moore

General Manager Buddy Hudson

Board Member Absent:

John Porter

Meeting began with the approval of the June Board minutes.

Treasurer’s Report ~ Tom Moore:  As of June 30^th, cash balance $452, 409.00, ‘Our high-water mark’.  This balance ‘will start to go down pretty fast, pretty soon’ due to expenses we will incur for road repairs and maintenance. 

• Month of June:  $17,872.00
• Total net income for the year: $41,000.00

Treasurer’s Report was approved.  Click here to view Financial Statements

Old Business:

Insurance discussion:  The Board approved the continued use of ABI Insurance due to the Board’s understanding of the costs incurred.  This policy may be canceled at any time.

Finance Committee ~ Liaison Tom Moore:

Pool was ‘somewhat over budget’ for the Month of June; $2500.00 over budget due to the process of opening the pool this year.  Pool needed to be cleaned ‘by hand’, and many other issues that caused employee hours to go up beyond expectations.  Since the pool has been open, they have experienced several days of 216 people.  Lynn Noffsinger explained that the pool budget includes the entire month of August, but will be closing August 18^th. It will then be closed down for weekends, only.

Tom Moore suggested this issue be left to the GM & the management of the pool to do whatever is needed to meet their budget at the end of the pool season.  This was agreed by the Board.

New Business:

The Lions Club has offered ‘personal receivers for hearing impaired’ to DPOA.  This offer was accepted by the Board.  Suzzi stated that the Lions Club does not pay for use of the Banquet Room due to their contribution of $42,000.00 of benefits since BINGO started at the Club House.  “The Lions Club will not be charged for the room.  They are giving us 75% and keeping 25%.”

FOCUS ~ Suzzi Combs:  We have an opportunity of receiving a ‘rental return’ copy machine from DataMax as a loan.  The only expense to DPOA will be for the Toner.  This machine will produce the FOCUS for Diamondhead.  Discussion involved the frequency of the distribution and possible editor.  “If we send this FOCUS to the lot owners that are current,… that would be about 500 people.”  There are members who may volunteer to deliver the FOCUS locally; a monthly news letter.  Treasurer Tom Moore stated that the FOCUS is not in our current budget.

This (possible?) machine was approved for use by the Board, with the GM deciding on where to set it up for use, ‘if we can make it work’.

Proxy signatures ~ Rick Noffsinger:  Proxies are used for ‘Quorum Only’.  According to Rick, it will not make any difference whose proxy you sign, because it is for ‘Quorum use only’.

Current DPOA By-Laws

• Article II, Section 4. Quorum.  One-tenth (1/10) of the members shall constitute a quorum.

• Article II, Section 5. Proxies.  Proxies may be used in order to constitute a quorum.  Any member in good standing may vote in person or by proxy, except no vote for the election of any director shall be cast by proxy or in person.  All proxies shall be revocable, in writing and filed with the Secretary.

The meeting was adjourned to Executive Session for a ‘personnel issue’.

Notes submitted by,

Diane Porterfield

adianerdh@att.net