President Suzzi Combs Diane Jones
Vice President Rick Noffsinger Joe Claflin
Secretary Faye Taylor Jack Watson
Treasurer Tom Moore John Porter
Diane Porterfield
Absent: GM Buddy Hudson
President Suzzi Combs called the meeting to order. The minutes were passed unanimously. Diane Porterfield asked that the voting
results be designated as to who voted for or against a motion. This was approved and will begin next month.
Treasurer’s Report ~
ACC ~ Jack Watson : Resolution #2006-14-04 was rescinded due to
the fact that the manual is no longer in use.
New Business:
Smoking at the
Swimming Pool ~ Tom Moore : Made a motion to ban smoking inside the
fenced in area of the pool during all open pool hours. Private parties would be allowed.
Pool manager Lynn Noffsinger suggested the use of a
designated smoking area inside the pool area due to the need to have the
parents watch their own children. There
will only be two (2) life guards on duty this summer.
The vote was taken: 5 yes, 3 [Rick
Noffsinger , Diane Porterfield, and Jack
Watson ] no. The motion
passed. No smoking inside the fenced
area of the pool.
A motion was made by Rick
Noffsinger to designate a smoking area outside the fenced
area with a picnic table and trash can on the East side of the pool. This motion was accepted unanimously.
Funding the
Contingency Account ~ Tom Moore : A motion was made to take $25,000.00 of the
Found golf cart lease error money - $39,000.00 to be placed into the
Contingency Fund which currently contains $25,000.
This would result in a balance of $50,000.00 in the Contingency
Fund. Discussion and Clarification~
John Porter explained that a Capital Reserve Fund has been
established and noted in the yearly Audits for the past “4-5 years”. The Audits have indicated a balance of $40,700.00
in this fund. However, ‘the fund exists
on paper only, the money has been borrowed and spent.’ This fund has been established but not
funded. John went on to explain the need: The Audit reports for the last several
years are noted with the expected life of our assets. We currently have no money to replace any
asset. We need to be setting aside
$50,000 a year, every year, to handle any kind of capital emergency that may
occur. (example: Culvert collapse) We
have nothing in reserve for emergency.
John Porter made a motion to Fund the Capital Improvement
with the ‘found’ $39,000.00. This motion
passed unanimously. Treasurer Moore will
be setting up a segregated account for this fund.
Adjusting the Golf Membership Dues: Diane Porterfield made a motion that the Golf
Committee’s proposal be accepted allowing the General Manager to have total
control of the setting of the golf fees, as well as promotion of golf membership,
discount incentives, Tournament incentives, ect. - with the stipulation that
the Board set a limit on the amount of POA subsidizing of the golf course at
$100,000 for this year. Last year the
POA subsidized the golf course by $188,000.
This would put a limit on how much the community supports the golf
course. Jack
Watson seconded this motion.
Bob Jones declared that the By-Laws –Article VI, Section C
states that the Board sets all Fees. Powers of the
Board: determine the amount of dues, users’ fees and/or assessments each year
for the members, associate members and social memberships…
Diane’s motion was declared ‘out of order’.
This motion was approved with Jack
Watson and Diane Porterfield voting “no”. Jack Watson
read a statement that will be placed here:
I just want to give the reason that I cannot support this motion [motion to approve Golf Committee’s golf membership fees]. Once again we are just raising golf membership fees across the board by a nominal amount and not funding the amenity proportionally from the users of it. I do not feel we are being responsible to the 500 homeowners and 680 lot owners whose nearly 22% of their POA fee goes to support the golf course which is used by about 100 people.
Jack Watson
I just want to give the reason that I cannot support this motion [motion to approve Golf Committee’s golf membership fees]. Once again we are just raising golf membership fees across the board by a nominal amount and not funding the amenity proportionally from the users of it. I do not feel we are being responsible to the 500 homeowners and 680 lot owners whose nearly 22% of their POA fee goes to support the golf course which is used by about 100 people.
The end of year financials are in and the subsidized amount
is 19.4% of POA revenues. Next year’s budget is 22.1% an almost 3% increase.
Implementing
Security Fees: General Manager
Buddy Hudson’s proposal – Click on picture to view.
John Porter called this a Registration Fee. Suzzi Combs explained that it would be
very inconvenient to not have a sticker on your vehicle.
Diane Porterfield stated that these stickers have
been in place for several years, paid out of annual dues, with the management of this system not
functioning properly. Will making this
additional charge to the property owner cause better management? The term “User Fees” by definition indicates
that the individual property owner has a choice. In this situation, there is no choice. It will be mandatory for all motorized
vehicles to obtain a sticker.
This motion passed with Diane Porterfield voting “No”. May 1st all property owners will
be asked to go to the POA office to obtain a sticker for all your motorized
vehicles that will be coming in or out of the Front Gate.
Approving By-Laws
for Distribution to the Membership: Discussion ensued as to the need
for Board Approval. It was agreed that
the Revised By-Laws will be made available to the DPOA membership by means of
the Internet and/or special mailing. The
membership will be voting on this issue at the Annual Membership meeting in
August. To read this Revision click on this link: By-Laws Revision
Request from the
Noffsingers to Combine Lots: Rick
and Lynn Noffsinger have a cemetery in their front yard. Rick made a request for H2 status or a re plat
of his property. Discussion
followed. Tom
Moore indicated the need to avoid any appearance of a Board
member receiving ‘gain’ as a member of the Board of Directors. No motion was made in this regard.
The meeting was adjourned
Notes provided by,
Diane Porterfield
